School Secretary I - Pasadena Elementary

Job Summary Performs general secretarial and clerical office tasks in a school. This experienced level of clerical work involves responsibility for performing varied and moderately complex tasks including preparing and processing forms, records, correspondence, memoranda, documents, and reports relating to school activities. Work involves frequent and responsible contacts with students, parents, the general public and the school's administrative and instructional staff. In addition, work may include supportive assignments in other administrative and program activities such as guidance and library. Work is performed under general supervision and employees are expected to exercise initiative and judgment in the timely execution of assignments. Bilingual and biliterate in targeted language may be required depending on assignment. Essential Duties and Responsibilities Answers and screens telephone requests and complaints from parents, students, and Central offices. Enrolls new students, keeps student records/files up-to-date, withdraws student records and forwards the same to new schools, and completes fall/spring enrollment. Prepares and maintains up-to-date office records of all students on class lists, student folders, card files, index cards, and attendance record/reports. Receives and gives messages to teachers and principals, makes telephone calls for teachers and principals at their request, and receives and screens visitors and telephone calls. Types and distributes reports, letters, forms, lists, newsletters, memoranda, agenda, schedules, and other documents. Operates and maintains standard office machines and equipment, such as facsimile (FAX) and duplicating copy equipment. Receives, sorts, and distributes mail, handling items of a general nature. In the absence of the Health Aide, gives first aid to students or takes them to the Health Room, calls parents of injured or ill students, and assists in maintaining and updating confidential medical lists for distribution. Assists with the preparation of instructional requests, tests, and other materials as assigned. Maintains strict confidentiality with respect to handling student record/personal data. Signs students in and out of school, issues tardy passes, and keeps absentee/tardy records. Schedules after-school/outside use of the building, completes and/or checks request forms, and submits monthly reports. Performs other related duties as assigned within the same classification or lower. Minimum Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education High School Diploma or Equivalency Certificate required. Experience One (1) year recent general office experience performing work of a progressively responsible nature and required. If assigned to a bilingual program, candidates are required to be bilingual and biliterate in the targeted language. Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the applicant to successfully perform the duties of the position. Knowledge, Skills, and Abilities Demonstrated ability to type forty (40) words per minute. Proficiency in the operation of personal computers including word processing, spreadsheets, database management, and desktop publishing applications. Good knowledge of modern office practices and procedures, bookkeeping, business English, spelling, and commercial arithmetic. Ability to exercise courtesy and good judgment in dealing with students, parents, administrators, other employees, and the general public. Successful completion of all required tests. Other Information Driving requirements: N/A. #J-18808-Ljbffr Anne Arundel County Public Schools