Business Manager - AMIKids Maritime Academy

Job Description

Job Description

Position Summary

The Business Manager role supports the Executive Director in the administration of various program functions to ensure effective and efficient operations of the Program.

Essential Job Duties

• Proactive participant providing administrative support in the following areas of the Program’s operations:
  • Accounting functions and reporting in accordance with the generally accepted standard accounting principles and regulatory requirements,
  • Banking responsibilities as related to Program needs (cash ledgers, cash flow, deposits, withdrawals, checks etc.),
  • Monitor monetary functions to comply with IRS and reporting regulatory requirements,
  • Effectively manage and follow recruiting, pre-employment and new hire process,
  • Personnel administration, maintain and update staff files and training documentation,
  • Payroll reporting through appropriate systems and in partnership with Human Resources and Payroll,
  • Establish a schedule and monitor related to Program reporting requirements to internal and external clients,
  • Provide additional clerical support where needed,
• Assist Executive Director with tasks related to board, public relations, fundraising activities,
• Assemble information for Grant Funding,
• Maintain Program contracts, cooperative agreements, letters of support, leases, corporate bylaws, etc.
• Ensure a safe and successful work environment through identification and action against any potential risk management exposures,
• Update Program organizational chart,
• Track Program property inventory and advise Executive Director of any discrepancies,
• Establish and maintain effective open communication with internal and external parties,
• Maintain confidentiality of sensitive information,
• Effectively implement AMIkids Way (Kids First, Safety, and Family) and key elements of Positive Youth Development (Relationships, Meaningful Participation, Community Involvement, and Challenged & Engaged Programming) and the AMIkids Personal Growth Model (PGM) in all interactions with students,
• Actively ensure all interactions reflect Kids First, Safety, Family, Relationships, Meaningful Participation, Challenge and Engaged environment and Community Involvement,
• Interactions with youth shall maintain an environment that provides a physically/emotionally safe space for youth and effective learning, growth, and progress toward individualized goals,
• Model supportive, consistent, respectful behavior with all parties to ensure an atmosphere that fosters healthy relationships, trust, and mutual respect; set clear boundaries and provide observations and reflection to youth,
• Participate in special Program events (e.g., trips, sports functions, challenge events etc.),
• Where applicable address facility issues, equipment maintenance and cleaning,
• Respond timely to Finance and Support Services tasks/inquiries,
• May be required to attend and maintain appropriate crisis intervention/de-escalation training and certification as defined by state and contract requirements,
• May be required to attend and maintain CPR and First Aid certification by nationally recognized organization,
• May travel for work related duties,
• Assist with special projects and other duties as assigned.

Minimum Education, Training and Experience

• High School Diploma or GED required; AA preferred,
• Two (2) years’ experience as an Administrative Assistant, experience in business administration, bookkeeping, accounting or budget management experience preferred,
• Microsoft Office proficiency (Excel, Word, Outlook and PowerPoint),
• Effective communication skills (verbal and written),
• Involvement in community activities preferred.

What's in it for you?

As well as gain an opportunity to make an exceptional difference in kids' lives, AMIkids offers a comprehensive benefits package including:

• • Growth opportunities – we pride ourselves on developing our leaders from within
  • Health Benefits – Medical, Dental, Vision, & Prescription Drug plan options; Health Spending Account, Company paid Life Insurance and AD&D
  • PTO & Paid Holidays
  • Wellness Benefits – EAP, Health Coaching, Stress Management Programs, etc.
  • Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program
  • Pet Insurance, World Travel Assistance, Car Rental discounts, Gym Membership discounts, and more.