Office Manager

Position Type: Full-time, Hourly, Non-exempt, IC1

Job Summary:

Essential Responsibilities:

• Manage the day-to-day administrative needs of the office and manufacturing location.
• Serve as the primary point of contact for visitors, vendors, contractors, and employees.
• Maintain a professional, organized, and welcoming office environment.
• Coordinate office supplies, equipment, furniture, and other facility needs.
• Monitor inventory of office and common-use supplies and place orders as needed.
• Coordinate incoming and outgoing mail.
• Assist with facility maintenance requests and coordinate with landlords, vendors, and service providers.
• Support building access, keys/badges, parking, and other site-related needs.
• Coordinate office meetings, conference rooms, catering, and company events as needed.
• Help maintain common areas, kitchens, conference rooms, and other shared spaces.
• Help coordinate visitors and vendors entering the manufacturing area and ensure appropriate site procedures are followed.
• Support site safety initiatives and assist with maintaining required workplace postings, documentation, and records.
• Help coordinate employee training, meetings, and other site activities.
• Identify operational issues and proactively work to resolve them or escalate them to the appropriate person.
• Assist with scheduling meetings and coordinating calendars.
• Support onboarding activities for new employees, including workspace preparation, supplies, badges/access, and other site logistics.
• Assist HR with employee communications, events, and administrative activities.
• Serve as a helpful resource and point of contact for employees at the location.
• Help create a positive, professional, and collaborative workplace environment.
• Assist with employee events, celebrations, lunches, and other team activities.
• Respond to employee questions and direct them to the appropriate company resource when needed.
• Demonstrate a customer-service mindset in supporting employees, managers, and visitors.
• Manage and maintain the uAvionix eBay store.
• Assist with process documentation.
• Other related duties as assigned.

• 2+ years of office administration, office management, facilities coordination, or related experience preferred.
• Experience supporting a manufacturing, engineering, technology, or similarly fast-paced environment preferred.
• Strong organizational and time-management skills with the ability to manage competing priorities.
• Excellent verbal and written communication skills.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to work independently and exercise good judgment.
• Professional, approachable, and service-oriented demeanor.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Comfortable working in a manufacturing environment and interacting with employees at all levels of the organization.
• Willingness to take a hands-on approach and assist with a wide variety of tasks.

• Ability to regularly move throughout an office and manufacturing environment.
• Ability to lift and carry office supplies and packages weighing up to approximately 30 pounds.
• Ability to sit, stand, walk, bend, and reach as required to perform the essential functions of the position.
• Ability to work safely in and around a manufacturing environment while following all applicable safety requirements.