Facilities Administrator

Job Description

Job Description

Job Title: Facilities Administrator Job Description

We are seeking two Facilities Administrators to support our facilities management team, particularly with retail clients. These temporary positions are available through the end of the year, with the potential to become long-term opportunities. As a Facilities Administrator, you will assist the facilities management team in ensuring successful service delivery for our clients facilities needs.

• Assist the manager in addressing client inquiries and concerns, ensuring timely and quality issue resolution and service delivery.
• Follow up with contractors to ensure timely execution and closeout of work orders as directed by the manager.
• Utilize manager-provided reporting to identify and escalate open work orders that fall outside of the customers SLAs.
• Follow up on completed work orders with contractors to ensure timely delivery of invoices and backup documentation needed for compliance with the clients contract.
• Audit final contractor invoice pricing based on manager and client approval criteria to ensure it meets both the contractors stated contracted rates and markups as well as being compliant with the client's contract.
• Assist the manager in monitoring and assessing contractor performance.
• Utilize technology platforms to document facilities management activities.

• 1+ year of customer service or administrative experience in a high volume/fast-paced environment.
• Ability to type 35+ words per minute.
• High School Diploma or GED.
• Strong customer service and communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent organizational skills and attention to detail.
• Ability to work independently and take initiative.
• Basic proficiency with Microsoft Office and technology platforms.
• Comfortable performing basic mathematical calculations for invoice review and reporting.
• Dependable with strong follow-through and accountability.

• Some college coursework or degree.
• Experience in facilities management, property management, maintenance coordination, dispatching, vendor management, or administrative support.
• Familiarity with work order management systems.
• Basic understanding of building systems, including HVAC, electrical, and plumbing.
• Experience reviewing invoices, service contracts, or vendor documentation.

Work in a collaborative environment alongside a supportive team that values accountability, customer service, and continuous improvement. Enjoy a hybrid work schedule with in-office days from Monday to Thursday, and work-from-home Fridays. Gain valuable experience in facilities operations, vendor management, work order coordination, and contract compliance.

This is a Contract position based out of Farmers Branch, TX.

The pay range for this position is $18.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Farmers Branch,TX.

This position is anticipated to close on Oct 11, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.