Receptionist

Plain Local Schools

Job Description

Duplicating / Receptionist / Secretary

Qualifications:

*High School diploma or equivalent

*Experience as a secretary and/or receptionist or willingness to train

*High level of computer skills and software experience

*Proficiency in standard business software, including Microsoft Office, Word, Excel, PowerPoint and Google Applications.

*Basic graphic design (AI, InDesign, Photoshop) not required but a plus.

*Website management experience (and CMS platforms) not required but a plus.

*Strong attention to detail in both visual and written form with exceptional proofreading skills.

*Such alternatives to the above as the Board may find necessary

Employment Terms:

*Salary and work year to be established by the Board

Reports To:

*Business Manager and Communications Coordinator

Job Goal:

*Act as a confidential employee who provides central office administrators a high level of support, clerical and otherwise

Evaluation:

*Performance of this job will be evaluated in accordance with the Board's policy on Evaluation of Classified Personnel

Performance Responsibilities:

*Operate a computer, typewriter, calculator, copier, fax machine, and all other types of office equipment at a high level of competency

*Understand capabilities of telephone / communications operating system

*Receive, direct and relay telephone messages and fax messages

*Distribute and direct employment postings to the appropriate office

*Direct all complaints, problems, or compliments in a discreet manner to the appropriate personnel

*Serve as receptionist to all who enter the Administrative Offices by greeting them in a friendly manner

*Daily sort and distribute mail and courier run materials from schools

*Responsible for mail & other deliveries, both receipt (sorting & distribution) and disbursement, making sure necessary supplies are on hand

*Type, run and/or distribute materials needing to be sent out to the schools

*Work with the Business Office to make sure all office equipment is repaired as the need arises

*Coordinate/process special projects as assigned by the Coordinator of Communications, Superintendent, Business Manager, Ass't Superintendent, and Treasurer

*Order and maintain inventory of supplies for building and office use

*Update district calendar and keep a record of meeting room reservations

*Take responsibility for bulletin boards and official postings in the office

*Take responsibility for the appearance of the office maintaining a clean and welcoming environment

*Comply with all Plain Local Board of Education policies and procedures

*Perform other duties as directed