Warehouse and Inventory Control Specialist

Warehouse And Supplies Manager

Under the direction of the facilities manager, the primary function of this position is to create and maintain an efficient system of procuring supplies and materials that support all functions of The New Mexico School for the Deaf. This position shall coordinate the activities involved with procuring goods and services such as materials, equipment, and supplies, etc. May provide assistance in other areas as needed by performing other duties as assigned by supervisor. It is expected that all functions of this position will be performed in a positive and receptive manner, while helping to advance the mission and vision of The New Mexico School for the Deaf.

Essential Duties and Responsibilities: (Other duties may be assigned)

• Develop and oversee an inventory system for the Central Supply warehouse to include Dining Hall dry goods that include ordering supplies, maintaining adequate amount of inventory, as well as receiving internal requests for supplies and delivery of supplies throughout campus.
• Develop and oversee an inventory system for the Maintenance and Grounds Department that includes inventory of tools, and supplies used by the Maintenance and Grounds Department including ordering supplies and maintaining adequate amount of inventory.
• Coordinate the pick-up and delivery of commodities from Santa Fe Indian School, to include itemized list of items to be picked up, reconciliation of items received, and delivery of items to Dining Hall.
• Supports the Albuquerque preschool campus as needed.
• Implement a school wide approach to receiving items on campus from external vendors; including receiving all physical items, verification of quantity received, reconciliation to purchase order, delivery of items to NMSD departments.
• Prepares invoice packet for processing by Accounts Payable to include receiving vendor invoices, reviewing invoices for accuracy, reconciling invoices to packing slips and/or other receiving documentation, working with vendors to rectify any discrepancies or damaged items, and submitting invoice packet to Accounts Payable.
• Responsible for proper inventory and organization of all NMSD supplies, and materials within the Central Supply Warehouse and the Maintenance and Grounds Department.
• Put up signage for all NMSD events.
• Maintain water dispensers throughout campus, to include ordering supplies, delivery of water bottles when needed, and ensuring water dispensers are clean and working efficiently. Responsible for identifying problems, and fixing problems with water dispensers.
• Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing transactions related to procuring supplies from the Warehouse and Maintenance and Grounds Supplies.

Position-Specific Qualifications/Requirements:

Education and/or Experience :

• A degree or certificate in warehouse or supplies management or in a related field preferred
• A degree or certificate in accounting or inventory management or a similar or related field demonstrating scheduling, task completion, management, and coordination skills preferred.
• Successful work experience.

Other Qualifications:

• Ability and willingness to lift heavy items such as packages and 5-gallon water bottles for brief periods of time such as refilling water dispensers, stocking shelves, moving boxes/packages/equipment from one space to another.

Qualifications and Expectations Applicable to All NMSD Employees

• Commitment to Vision - Must be committed to NMSD's Vision, Mission, and Beliefs
• Language Skills - Ability to read, analyze, and interpret general periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and correspondence. Ability to effectively present information and respond to questions from groups of managers, and the general public.
• American Sign Language: Proficiency in or willingness to learn American Sign Language required.
• Written Communication: Writes clearly and informatively; varies writing style to meet needs.
• Organization - Must be organized and detail-oriented.
• Analytical - collects and aggregates data for program maintenance and improvement.
• Continuous Learning - Seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills.
• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
• Use of Technology - Adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity. Possesses a working knowledge of Microsoft Office and Outlook.
• Mathematical Skills - Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.
• Reasoning Ability - Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to think independently, solve problems and work with the whole team.
• Problem Solving - Gathers and analyzes information skillfully; develops alternative solutions; works in group problem solving situations.
• Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; supports everyone's efforts to succeed.
• Diversity - Shows respect and sensitivity for cultural differences; educates others on the value of diversity; builds a diverse workforce.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles.
• Organizational Support - Follows policies and procedures; completes tasks correctly and on time; supports organization's goals and values.
• Adaptability - Manages competing demands.
• Personal Appearance - Dresses appropriately for position; keeps self well groomed.
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions.
• Initiative - Seeks increased responsibilities; asks for and offers help when needed.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality.
• Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions.
• Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to drive for long periods of time; stand; walk and sit. Unless otherwise stated in this job description, the employee must occasionally lift and/or move up to 30 pounds.

NMSD is committed to providing equal employment opportunities to all employees and applicants for employment. We adhere to all applicable laws, statutes, and regulations regarding equal employment opportunities and affirmative action. As an equal opportunity employer, we ensure that all qualified applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability status, genetic information, family and medical leave, protected veteran status, or any other characteristic protected by law.