Courtroom Clerk I (Courtroom Clerks-Jury)

Courtroom Clerk

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. A qualified teammate or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act. Since every duty associated with this position may not be described herein, teammates may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written in this job description.

Under general supervision, performs specialized clerical work related to activities within a courtroom setting; responsible for the security and maintenance of legal records/evidence. Prepare files scheduled for hearing; attend court proceeding and process after court documents. For new hire initial placement, this position is historically filled at a Level I. In some cases, an applicant's knowledge, skills, abilities, and education may qualify him/her for consideration to start at a higher level at the discretion of the Clerk & Comptroller.

Perform any combination of the following duties according to specific assigned area of responsibility. Progression-based promotion is available from Level I through Level III.

• Provide customer assistance to individuals requesting non-technical information.
• Prepare and print court calendars and order files scheduled for hearing. Prepare files for court and process subsequent court paperwork.
• Records case activity for entry into the case management system. Attend court proceedings to provide an accurate record of disposition; receive, label and maintain accountability of evidence, administer oath to jurors, witnesses and defendants; prepare verdict; complete paperwork required for disposition of case; obtain signatures from the judge for required paperwork.
• Complete paperwork on directives issued by the court and distribute copies to agencies and parties involved. Document court activity.
• Receive and process weekend advisory paperwork from Sheriff's Department. Attend weekend and holiday advisories. Prepare and process subsequent court paperwork.
• Respond to complex questions from the related agencies pertaining to court process. Answer inquiries in person, on the phone, through email and/or in written correspondence. Conduct research of records for data relating to inquiries.
• Assist attorneys and the public to ensure matters are handled in an efficient manner.
• Perform other duties as required.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. A valid Florida Driver's License may be required for some positions. Unless otherwise noted, applicants must have a minimum of a high school diploma or possession of an accredited equivalency diploma, in addition to the direct experience required, and the ability to pass skills testing (such as typing, spelling, math, and grammar) within one (1) year. Preference is given to candidates with experience in a government entity performing similar functions.

For new hire initial placement, this position is historically filled at a Level I. In some cases, an applicant's knowledge, skills, abilities, and education may qualify him/her for consideration to start at a higher level at the discretion of the Clerk & Comptroller. Active teammates in this position have the opportunity to progress to higher levels.

Level I

• This position requires a high school diploma or possession of an accredited equivalency diploma.

Level II

• This position requires two (2) years of direct clerical experience in a courtroom environment.

Level III

• This position requires four (4) years of direct clerical experience preferably in a courtroom environment. Position is only available for promotion.

A postsecondary degree may be substituted for direct work experience if a candidate is otherwise qualified for the position. Related work experience may not substitute for any required licensure, certification, or registration required for the position. Substitution of a postsecondary degree in lieu of direct experience is authorized as follows: (a) Two years of direct experience can be substituted with an associate degree; (b) Four years of direct experience can be substituted with a bachelor's degree; (c) Six years of direct experience can be substituted with a master's degree; (d) Seven years of direct experience can be substituted with a professional degree; or (e) Nine years of direct experience can be substituted with a doctoral degree.

SPECIAL QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of the Florida Statutes and Rules of Procedure.
• Knowledge of office procedures, Business English, spelling, and basic arithmetic.
• Knowledge of the principles and processes for effective, professional customer service.
• Computer skills for word processing, spreadsheet, database, and accounting software.
• Ability to learn legal office practices, procedures, and documents.
• Ability to learn laws, rules, and regulations as they relate to area of assigned responsibility.
• Ability to meet the public and to deal effectively with their problems and cope with customers in impromptu situations.
• Ability to perform specialized clerical work within a courtroom setting.
• Ability to work in a fast-paced environment with frequent interruptions while maintaining speed and accuracy.
• Ability to establish and maintain effective working relationships with the Clerk & Comptroller, administrative staff, vendors, and Clerk & Comptroller's teammates.
• Ability to live and advocate commitment to the Organization's vision, mission, and values.
• Ability to work effectively in a team environment, successfully engage in multiple initiatives simultaneously, and actively resolve problems and find solutions using available resources.
• Ability to report to work on time and to perform the duties of the position for an entire workday.

PHYSICAL AND COGNITIVE DEMANDS The work is typically sedentary which requires sitting for long periods of times, exerting up to 10 pounds of force occasionally and/or negligible amount of force to lift, carry, push, pull, or otherwise move objects, including the human body. The work may require exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Additionally, the following physical and cognitive abilities are required:

• Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Visual Acuity: Have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and/or extensive reading.

WORK ENVIRONMENT Work is performed primarily indoors at one or more of our office locations in Dade City and/or New Port Richey. Travel may be required for meetings or training opportunities.

Benefits

On the 1st of the month following 60 days of employment:

• Health & Welfare Benefits that may include but not limited to health, prescription, dental, life insurance, disability

Other Benefits:

• Paid Time Off
• Major Medical Leave after 12 months of employment
• Paid Holidays
• Paid Birthday
• Wellness Centers
• Discount programs for fitness centers, eyecare, event tickets, travel, etc.
• Business casual work environment
• Retirement
• Elective Optional Benefits (Aflac, Voluntary Life/Disability, etc)