RFQ & Proposals Specialist — Studio Communications

SWA Los Angeles, an internationally renowned landscape architecture, planning and urban design firm, with studio across the United States and internationally. Our Los Angeles studio works at the intersection of public space, climate resilience, ecological restoration, mobility and community centered design—partnering with cities, institutions, developers, and public agencies to create landscapes that are both beautiful and enduring. We are seeking a thoughtful, highly organized Pursuits & Proposal Coordinator to support the Los Angeles studio’s proposal efforts and communications. This role will primarily coordinate responses to private-sector Requests for Qualifications (RFQs), while also supporting the studio’s awards, publications, and external communications. Working closely with the studio leadership, the Pursuits & Proposal Manager, and SWA’s firmwide Marketing and Communications team, the Pursuits & Proposal Coordinator will help elevate the studio’s profile through responding to RFQs, publications, awards, conferences, media outreach, digital communications, and strategic storytelling. Key Responsibilities: Coordinate and manage private-sector RFQ submissions from initial opportunity through final submission, including assembling qualifications packages, coordinating consultant teams, tracking deadlines, and ensuring high-quality deliverables. Support media inquiries and coordinate with SWA’s public relations consultant Support proposal development through writing, editing, graphics coordination, and preparation of interview materials. Coordinate with subconsultants to collect qualifications, resumes, fee information, and supporting materials for pursuit submissions. Maintain project descriptions, resumes, biographies, photography, and presentation materials Qualifications: Bachelor’s degree in Landscape Architecture, Architecture, Urban Planning, Environmental Design, Design, or a related field. 2-5 years of professional experience within Architecture, Engineering, Construction (AEC), planning, or design industry. Experience coordinating RFQs, RFPs, or proposal submissions within an AEC environment strongly preferred. Excellent written, editorial, and verbal communication skills. Exceptional organization skills and attention to detail (including spelling and grammar). Strong graphic communication skills with Adobe Creative Suite (InDesign, Photoshop, Illustrator). Advanced Microsoft Office proficiency. Preferred: Experience supporting Landscape Architecture, Architecture, Planning, Engineering, or Urban Design firms. Experience preparing award submissions, conference proposals, publications, or media materials. Familiarity with CRM platforms and marketing databases. Interest in climate resilience, public space, parks, infrastructure, urban design and/or environmental planning. Experience coordinating photography and visual storytelling. Local candidates preferred. Characteristics: The ideal candidate is someone who: Is naturally curious about cities, landscapes, and the built environment. Enjoys writing and translating technical work into compelling stories. Can balance multiple deadlines without losing attention to detail. Builds relationships easily across multidisciplinary teams. Is proactive, collaborative, and eager to learn. Thrives in a fast-paced design studio. Compensation: $80K-$90K / annual salary. Competitive benefits package including health, dental, life, long-term disability, 401K, profit sharing, performance-based bonus. SWA is a 100% Employee owned company. How to Apply: Pleasesendabriefcoverletterandresume/portfolioto Alex Klein at View email address on click.appcast.io and Ying-yu Hung at View email address on click.appcast.io . Please use the following reference in the email subject line: Pursuits & Proposal Coordinator: YOUR NAME Please limit file size to 5 MB total. SWA Group is an Equal Opportunity Employer. No phone calls please. #J-18808-Ljbffr Smps La