Literacy Professional Learning and Compliance Specialist

Job Posting Title Literacy Professional Learning and Compliance Specialist Agency 265 DEPARTMENT OF EDUCATION Supervisory Organization Department of Education–Oliver Hodge Education Building Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $50,000 Discover the Benefits of Joining Our Team! Are you ready to take the next step in your career with an agency that values your well-being? Look no further! At OSDE, we're proud to offer a robust benefits package designed to support you and your family every step of the way. •Generous Benefits Allowance: Up to $21,934.08 annually, tailored to family size, for purchasing benefits. •Comprehensive Insurance Plans: Choose from a variety of insurance plans with no pre-existing conditions, exclusions, or limitations. •Flexible Spending Accounts: Manage healthcare expenses and/or dependent care with ease. •Full Participation in TRS: Enjoy employer-covered contributions (7.5% of annual salary) for Teacher’s Retirement System participation. •Generous Leave Policy: Full-time employees receive 15 days of vacation and 15 days of sick leave in their first year. •Paid Holidays: Benefit from 11 paid holidays per year. •Employee Discounts: Access discounts with various companies and vendors. •Longevity Bonus: Earn a bonus after completing two years of service, with bonuses continuing annually thereafter. •Compensatory Time: FLSA Exempt and Nonexempt employees receive compensatory time. •Employee Assistance Program: Access support and resources through our Employee Assistance Program. Job Description ABOUT US At the Oklahoma State Department of Education (OSDE), we go beyond merely offering jobs – we actively seek out extraordinary individuals to join our team. As the primary agency entrusted with overseeing K-12 public education in Oklahoma, we are steadfastly devoted to making a meaningful impact on the districts and students we serve. Our exceptional team at OSDE is renowned for its commitment to superior customer service, innovation, and unwavering dedication to shaping a brighter future for students across the state. We work hand-in-hand with over 500 school districts and maintain a close partnership with the legislature, ensuring that each Oklahoma student receives the exceptional education they deserve. If you're in search of a fulfilling career that allows you to make a profound difference in the lives of children, you've arrived at the right place. Join us in our mission to empower students and elevate the standard of education in Oklahoma. For further insights into OSDE, please visit our website at Oklahoma.gov/education POSITION OVERVIEW The Literacy Professional Learning and Compliance Specialist supports statewide literacy initiatives by coordinating registration, scheduling, communication, and participant assistance for professional learning opportunities; managing stipend and micro‑credential processes; and maintaining organized participation and completion records for reporting and compliance. The Specialist reviews Strong Readers submissions, oversees documentation for the first‑grade at‑home reading program, and manages data and reporting for HEROES Literacy Instructional Team initiatives. This role also monitors required field reports and provides logistical and administrative support to literacy field staff, including assistance with travel claims, rentals, and related operational needs. Please note: This role requires a consistent, in-person presence at the designated workplace in Oklahoma City, Oklahoma, and does not offer remote, telecommuting, or hybrid options. MINIMUM QUALIFICATIONS Bachelor’s degree in Education or a related field [official transcripts required upon hire]; Two years of experience supporting literacy programs, educator training, school-based literacy work, or other PK–12 instructional support; Or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities. PREFERRED QUALIFICATIONS Experience coordinating professional development for an organization; Experience keeping a budget; familiarity with Strong Readers; Completion of training in the science of reading. SPECIAL REQUIREMENTS Applicants must be currently authorized to work in the United States on a full-time basis without sponsorship now or in the future; Successful completion of a pre-employment background check; Must possess a valid driver’s license from a U.S. state or territory to perform necessary job-related travel. ESSENTIAL FUNCTIONS Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Learning Coordination: Coordinate registration, scheduling, communication, and participant support for statewide literacy professional learning opportunities funded through state literacy initiatives, including LETRS, statewide screener training, OEQA academies, and other OSDE-sponsored literacy programs. Stipend Management: Manage processes related to literacy professional development stipends and micro-credentials, including documentation collection, participant verification, tracking systems, and coordination of payment requests. Records Maintenance: Maintain organized statewide records of literacy professional learning participation and completion data for required reporting, compliance monitoring, and program documentation. Compliance Monitoring: Review and monitor Strong Readers compliance submissions from elementary schools, including required literacy reports, submission timelines, and expenditure documentation aligned with OCAS coding requirements. Reading Program Data: Coordinate collection and organization of data related to the statewide first-grade at-home reading program, including participation records, distribution tracking, and required program documentation. HEROES Data Management: Collect, organize, and maintain HEROES Literacy Instructional Team implementation data and required reports using established organizational systems and reporting formats to support project managers and program leadership. Field Report Oversight: Monitor completion and submission of required field reports and documentation from HEROES literacy staff to ensure timely and accurate reporting across statewide literacy initiatives. Operational Support: Provide logistical and administrative support to literacy field staff related to travel claims, rental requests, and other operational processes in coordination with the literacy office administrative assistant. Professional Demeanor: Exhibit a positive, empathetic, and professional attitude. Build relationships, display integrity, and maintain professionalism in communication, behavior, and appearance. Embrace feedback for performance improvement. Attendance: Ensure reliable and punctual in-person presence for quality teamwork, productivity, and collaboration. Demonstrate commitment by being engaged, available, and dependable to colleagues and customers. Innovation: Identify and address evolving needs and challenges in education. Apply critical thinking, explore new ideas, and embrace innovative approaches to enhance educational outcomes for all students. Utilize creativity, resourcefulness, and forward-thinking to drive positive change and find solutions to complex problems in the field of education. Efficiency: Maximize resource utilization and streamline operations. Optimize processes, eliminate redundancies, and leverage technology to enhance productivity and performance. Proactively identify efficiency opportunities and implement best practices for continuous improvement. Superior Customer Service: Go above and beyond to deliver exceptional assistance that surpasses expectations. Create positive experiences and build trust-based relationships. Maintain a positive and helpful attitude, using appropriate language, tone, and behavior to consistently reflect the agency positively and leave a favorable impression. ESSENTIAL COMPETENCIES Effective Communication: Communicates clearly, respectfully, and empathetically in verbal and written forms. Tailors messages to diverse audiences, actively listens, and fosters mutual understanding to support collaboration and workplace relationships. Critical Thinking & Problem Solving: Analyzes information objectively and thoughtfully to identify issues, evaluate options, and implement practical solutions. Applies logic and creativity to address challenges and contribute to continuous improvement. Organizational Awareness: Demonstrates understanding of how individual work supports broader organizational goals. Aligns daily tasks and priorities with the mission and values of the organization to contribute to its overall success. Planning & Time Management: Effectively organizes tasks, sets priorities, and manages time to meet deadlines and support team objectives. Adjusts to shifting demands while maintaining productivity and quality of work. Emotional Intelligence: Exhibits self-awareness and empathy in interactions with others. Maintains composure under pressure and responds constructively to feedback, conflict, or change to support a respectful, inclusive environment. Adaptability: Responds flexibly to new information, changes in direction, or evolving circumstances. Embraces opportunities to learn new skills and demonstrates resilience when facing uncertainty. Accountability: Takes responsibility for individual actions, decisions, and deliverables. Follows through on commitments and addresses issues transparently to maintain trust and integrity. Collaboration & Teamwork: Works effectively with others by building trust, sharing information, and supporting shared goals. Contributes to a positive team culture by being respectful, reliable, and open to diverse perspectives. Initiative & Continuous Learning: Demonstrates a proactive approach to tasks and seeks out opportunities to grow professionally. Applies feedback and engages in learning activities to strengthen knowledge, skills, and performance. Results Orientation: Maintains focus on goals and delivers high-quality work. Tracks progress, evaluates results, and adapts approaches to ensure successful outcomes in alignment with expectations. Technology Fluency: Effectively uses current tools and systems relevant to the role. Learns new technologies quickly and identifies ways to use them to improve efficiency and service delivery. PHYSICAL DEMANDS AND WORK ENVIRONMENT Location: Oliver Hodge Building, Oklahoma City, Oklahoma Work Environment includes: Office Setting: Climate-controlled office setting with exposure to moderate noise; the employee is frequently required to talk, walk, and stand; this position requires long periods of sitting and daily use of computer and phone. Must be able to remain in a stationary position 75% of the time. Physical Demands include: Ability to stand, reach, and bend 50% of the time; Operates a computer and other office productivity machinery, such as a calculator, copy machine/printer, and office telephone 75% of the time; Ascends/descends stairs 25% of the time; Ability to lift to 25 lbs. Cognitive Requirements: This role requires clear and accurate communication, strong analytical skills, and the ability to evaluate information and make timely decisions. Sustained focus and attention to detail are essential, along with memory retention of policies, procedures, and facts over various time frames. Adaptability and mental flexibility are also necessary to handle changing information, work conditions, and unexpected challenges. TRAVEL Less than 10% in-state/out-of-state travel may be required. EEO STATEMENT The Oklahoma Department of Education provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, OSDE complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. DISCLAIMER This job description is intended to provide a general understanding of the position's essential duties and responsibilities. It is not an employment contract or agreement, and the duties may change as per business needs without prior notice. The employer reserves the right to modify, revise, or terminate any policies, procedures, or benefits described herein at any time, with or without notice. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more about our state agencies, visit here. Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment. Visit the webpage for additional details and information on how to apply.