Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist

Starting Pay Rate: $27-32/Hour based on experience

Summary:

We exist to help others thrive! Because we enjoy helping people, we are the leader in our industry and have experienced continuous growth and success for over 30 years. We offer stability, extraordinary benefits, and our company is committed to a culture where we care for people, have a positive attitude, and are dedicated to the team. If you share these characteristics and values and want to make a difference, we have an exciting opportunity for you to become an integral member of our team. 

The Budget and Finance Department ensures the integrity of accounting information for multiple entities by recording, verifying and reconciling transactions resulting in accurate financial reporting and analysis, while adhering to the Generally Accepted Accounting Principles (GAAP). The Accounts Payable Specialist has diversified responsibilities - supporting overall Budget and Finance operations and goals, providing exceptional customer service to our executives and team members, and impacting on the growth of our company.

Job Overview:

We are seeking a meticulous and results-oriented Accounts Payable Specialist to join our dynamic finance team. In this role, you will be responsible for the full cycle of accounts payable processes, ensuring accurate and timely payments to vendors while maintaining compliance with company policies and accounting standards.

Key Responsibilities:

Accounts Payable (AP)-

· Review and process invoices, ensuring proper documentation and approvals

· Code invoices accurately to the general ledger

· Prepare and distribute timely payment reports

· Process payments through various methods (checks, ACH, credit cards)

· Check & record daily banking payment activity

· Maintain vendor records including W-9s and payment details

· Yearly 1099 preparation

· Resolve vendor inquiries and reconcile vendor statements

· Conduct account analysis as needed

Expense Reports-

· Manage and code credit card charges accurately

· Process and review employee expense reports

· Preparation of executive expense reports

· Assist employees with expense reimbursement questions

· Reconcile credit card statements

Other Duties-

· Assist with month-end and year-end closing activities

· Audit/review support by providing documentation and responding to inquiries

· Maintain organized financial records and documentation

· Contribute to other projects as needed

· Reconcile AP and prepaid accounts

Essential Qualifications-

· Minimum of 3 years of Accounts Payable experience preferred

· High school diploma or GED required, college coursework in accounting a plus

· Moderately proficient in Excel

· Experience with ERP systems (Sage Intacct a plus) and expense management software (Certify/Emburse a plus)

· Strong knowledge of basic accounting principles and accounts payable processes

· Proficient in navigating, viewing, and organizing digital documents using standard PDF readers

· Reconciliation skills

· Excellent documentation, research, and data analysis skills

· Ability to perform mathematical calculations accurately and efficiently (such as %’s)

Key Competencies:

· Strong work ethic and reliability

· Exceptional organizational and time management skills

· Professional demeanor and positive attitude

· Ability to maintain strict confidentiality

· Effective problem-solving abilities

· Proficient typing skills

· Attention to detail and accuracy

· Adaptability to changes in a dynamic work environment

· Strong communication skills in English - both verbal and written

· Ability to work independently and collaboratively as a team player

Minimum Physical Requirements

These physical requirements are not exhaustive, and additional job-related physical requirements may be added on an as needed basis. Corrective devices may be used to meet physical requirements.

· Vision: Requirements of this job include close vision

· Speaking/Hearing: Ability to give and receive information through speaking and listening

· Dexterity and ability to operate a computer keyboard, mouse, and other devices and

objects for significant portions of the workday