Executive Assistant

Responsibilities Provide direct administrative support to executive leadership, including calendar management, meeting coordination, and prioritization of competing demands. Coordinate and manage complex domestic travel arrangements, including itineraries, logistics, and expense reporting. Develop high-quality executive‑level presentations in PowerPoint, including program updates, customer‑facing materials, and internal strategy decks. Build and maintain organizational charts, team structures, and reporting hierarchies. Utilize Excel to support reporting, tracking, and data organization (e.g., staffing, project metrics, cost tracking). Prepare professional correspondence, reports, and documentation using Word and other tools. Support leadership with preparation for key meetings, including agenda development, note‑taking, and tracking of action items. Act as a central point of coordination across internal teams (operations, project controls, HR, recruiting, and leadership). Assist with onboarding coordination for key hires and support team logistics as needed. Maintain confidentiality of sensitive business and personnel information. Anticipate executive needs and proactively address administrative and operational gaps. Support special projects, strategic initiatives, and ad hoc requests as directed by leadership. Requirements High School Diploma or GED required. 5+ years of experience supporting senior executives in a fast‑paced, professional environment. Proven experience supporting multiple leaders simultaneously. Advanced proficiency in Microsoft PowerPoint (executive‑level presentations). Microsoft Excel (data organization, reporting, basic analysis). Microsoft Word (professional documentation). Demonstrated experience creating organizational charts and structured reporting visuals. Strong organizational, time management, and prioritization skills. Excellent written and verbal communication skills. High level of professionalism, discretion, and confidentiality. Ability to operate independently with minimal supervision and exercise sound judgment. Experience in construction, data center, or technical environments preferred but not required. #J-18808-Ljbffr Jobtailor