Secretary (OA) Nursing (THIS IS A DETAIL OPPORTUNITY)

Job Title

Secretary (OA) Nursing (THIS IS A DETAIL OPPORTUNITY)

Duties

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Duties include but are not limited to:

• Screens all incoming correspondence and reports. Obtains background information on incoming correspondence, assembles and summarizes information before giving to the ADPCS or designee for action.
• Responsible for review and final preparation of all outgoing correspondence, reports, etc. Documents prepared in other areas are reviewed to ensure correct grammar, spelling, punctuation, format and style. The incumbent makes the necessary corrections whenever possible or returns to the writer for correction.
• Types a variety of documents into final form, ensuring correct grammar, spelling, punctuation, format and style. Documents include letters, memos, reports of contact, minutes of meetings, policy memorandums, position descriptions, performance standards, personnel actions, requests for supplies, etc.
• Responsible for delivery of reports and presentations prepared by the AD PCS to the appropriate sections and services.
• Acts as a resource person for staff in administrative matters dealing with correct office procedures, proper formats for various letters and reports, timekeeping regulations, locating specific health care system directives, agency policies and procedures, etc.
• Maintains a calendar of appointments, meetings, conferences, and deadlines for the ADPCS. Schedules appointments and meetings based upon personal knowledge of the ADPCS workload and commitments. Reminds the ADPCS of his/her appointments and assembles/provides necessary files or other information required by the AD PCS before scheduled meetings. Reschedules meetings when conflicts arise.
• Ensures the ADPCS, AD, and COS are kept apprised of each other's schedules. Maintains pending files of material to be presented at meetings.
• Establishes, maintains, and dispositions ADPCS's administrative files. Maintains the filing system, which includes correspondence, reports, personnel and training records, project files, publications, and other directive material. Personnel records include positions descriptions, organization charts, position listings, employee service record cards, etc. Directive material includes all VATVCBHCS policy memorandums and applicable VA Directives and Manuals. Incumbent posts respective changes to these policy memorandums, directives, and manuals as they are received and routes copies of these changes to the respective staff.
• Responsible for arranging official travel for the AD PCS. Prepares travel requests, arranges travel itineraries, modes of transportation and computes the estimated cost of travel and per diem.

Work Schedule: Monday - Friday; 0800-1630

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA) Nursing (THIS IS A DETAIL OPPORTUNITY)/ PD00380O

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized