Accounts Payable Manager

Job Purpose:

The Accounts Payable Manager will play a pivotal role in overseeing the accounts payable function within our medical device distribution company. Reporting directly to the Corporate Controller, the incumbent will be responsible for managing the efficient processing of vendor invoices, payments, and employee expenses. The Accounts Payable Manager will be a key stakeholder in the transition to Dynamics 365 Business Central.

Duties and Responsibilities:

• Supervise the accounts payable process, including invoice verification, coding, and processing in Dynamics 365 Business Central.
• Review and approve vendor invoices and employee expense reports for accuracy, completeness, and compliance with company policies and regulatory requirements.
• Coordinate with purchasing, receiving, and other departments to resolve discrepancies and ensure timely and accurate processing of invoices and expenses.
• Manage the weekly payment cycle, including the generation of payment batches and disbursement of vendor payments via electronic funds transfer (EFT) or check.
• Maintain vendor and employee master records in Dynamics 365 Business Central, including relevant information such as payment terms, banking details, and expense policies.
• Monitor accounts payable aging reports to identify and address overdue payments, resolve outstanding issues, and reconcile vendor statements.
• Administer the employee travel and expense (T&E) system, ensuring proper coding, documentation, and approval of expense reports in accordance with company policies.
• Provide guidance and support to employees on T&E policies and procedures, including expense report submission, reimbursement, and compliance requirements.
• Collaborate with internal stakeholders to streamline accounts payable and T&E processes, implement best practices, and drive continuous improvement initiatives.
• Ensure compliance with applicable accounting standards, tax regulations, and internal controls related to accounts payable and employee expenses.
• Other work-related duties as needed.

Qualifications:

• Bachelor's degree in accounting, finance, or a related field required.
• Minimum of 5 years of progressive experience in accounts payable management, preferably in a distribution or manufacturing environment.
• Proficiency in Dynamics 365 Business Central or similar ERP systems is required.
• Strong understanding of accounts payable principles, practices, and procedures.
• Experience with administering employee T&E systems and processing employee expenses.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Effective communication and interpersonal skills, with the ability to collaborate cross-functionally and interact with vendors, employees, and internal stakeholders.
• Analytical mindset and problem-solving abilities, with a focus on process optimization and efficiency.
• Familiarity with US GAAP, tax regulations, and financial reporting requirements.
• Demonstrated leadership capabilities and the ability to work independently in a fast-paced environment.
• Effective communication and interpersonal skills, with the ability to collaborate cross-functionally and interact with vendors, employees, and internal stakeholders.
• Analytical mindset and problem-solving abilities, with a focus on process optimization and efficiency.
• Familiarity with US GAAP, tax regulations, and financial reporting requirements.
• Demonstrated leadership capabilities and the ability to work independently in a fast-paced environment.
• Effective communication and interpersonal skills, with the ability to collaborate cross-functionally and interact with vendors, employees, and internal stakeholders.
• Analytical mindset and problem-solving abilities, with a focus on process optimization and efficiency.
• Familiarity with US GAAP, tax regulations, and financial reporting requirements.
• Demonstrated leadership capabilities and the ability to work independently in a fast-paced environment.

Working Conditions:

The job is conducted in a professional office environment and involves routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Occasional travel may be required; international and domestic.

Physical Requirements:

Sitting for long periods of time and standing for long periods of time.

Direct Reports:

Accounts Payable Specialist