Assistant to SBCE Department Head Part-time

Job Description

Position Summary:

The School of Biomedical and Chemical Engineering seeks an Administrative Assistant who provides administrative and organizational support to the Department Head, faculty, and operations of the School of Biomedical and Chemical Engineering (SBCE). The position serves as the primary administrative support resource for the Department Head while also assisting faculty with administrative needs that support teaching, research, service, and departmental activities.

Responsibilities include calendar and meeting coordination, correspondence, document preparation, records management, event and visitor support, faculty administrative assistance, and coordination of departmental activities. The position works collaboratively with faculty, staff, students, university offices, and external partners and is expected to exercise professionalism, discretion, sound judgment, and confidentiality while managing multiple priorities.

Description of the Work Unit:

The School of Biomedical and Chemical Engineering (SBCE) is part of the Walter Scott, Jr. College of Engineering at Colorado State University. Established in 2025 through the integration of Biomedical Engineering and Chemical & Biological Engineering, SBCE brings together interdisciplinary education and research spanning engineering, biology, chemistry, medicine, and related fields.

The School supports undergraduate and graduate academic programs, externally funded research, and partnerships with industry, government, and other academic institutions. SBCE faculty, staff, and students work across a broad range of areas, including biomedical engineering, biotechnology, biomanufacturing, biomaterials, chemical engineering, energy, sustainability, and health-related technologies.

Full Consideration Date: please apply by Friday, 10/30/2026, 11:59pm (MT).

Essential Duties:

• Provide direct administrative and organizational support to the Department Head.
• Provide administrative support to SBCE faculty in support of teaching, research, service, and departmental responsibilities.
• Manage and coordinate the Department Head’s calendar, appointments, meetings, and scheduling priorities.
• Assist faculty with scheduling, meetings, correspondence, document preparation, administrative coordination, and other appropriate support needs.
• Coordinate meetings, including scheduling, agendas, materials, room arrangements, technology needs, and other logistics.
• Prepare, edit, format, and distribute correspondence, reports, presentations, agendas, meeting materials, and other documents.
• Assist with departmental seminars, faculty meetings, retreats, special events, visitors, and other departmental activities.
• Serve as an administrative point of contact for faculty, staff, students, university offices, visitors, and external partners.
• Facilitate communication and coordination among the Department Head, faculty, staff, university offices, and external stakeholders.
• Monitor requests, deadlines, action items, and administrative activities and coordinate appropriate follow-up.
• Maintain organized departmental records, files, documentation, and administrative information.
• Support special projects and departmental initiatives as assigned.
• Exercise discretion and maintain confidentiality when handling personnel, academic, financial, research, strategic, or other sensitive information.
• Identify opportunities to improve administrative workflows and departmental efficiency.
• Perform other administrative duties as assigned in support of the Department Head, faculty, and the School of Biomedical and Chemical Engineering.

Conditions of Employment:

• Employment is contingent upon the successful completion of required background checks and verification of employment eligibility.
• The position requires the ability to perform the essential functions of the job, with or without reasonable accommodation, and to comply with Colorado State University policies and applicable federal and state requirements.
• The position may require occasional work outside of normal business hours and participation in job-related activities at locations on and off campus.
• Legally authorized to work in the U.S. by the proposed start date.
  

Supervision:

• None

Minimum Qualifications:

• Bachelor's degree.
• Three years of administrative, clerical, business, or professional support experience.
• Demonstrated experience managing calendars, scheduling meetings, and coordinating activities.
• Strong organizational and time-management skills.
• Strong written and verbal communication skills.
• Demonstrated attention to detail and accuracy.
• Ability to exercise sound judgement and maintain confidentiality.
• Proficiency with Microsoft Office Suite or comparable software.

Preferred Job Qualifications:

• Previous administrative experience in higher education, government, or a similarly complex organization.
• Experience providing administrative support to organizational leadership and multiple professionals or faculty members.
• Experience preparing correspondence, reports, presentations, agendas, and other professional materials.
• Familiarity with university administrative processes, systems, and organizational structures.
• Demonstrated ability to anticipate administrative needs, solve problems, and independently coordinate follow-up activities.
• Experience managing requests from multiple stakeholders and effectively prioritizing competing needs and deadlines.

Salary Range

Required Application Documents

To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here.

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Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.