Administrative Coordinator

Job Description

Job Description

Administrative Coordinator

We are looking for a highly organized Administrative Coordinator to support executive operations in Englewood, Colorado. This is a Contract position suited for an experienced, detail-oriented individual who can manage competing priorities, maintain discretion, and communicate effectively with stakeholders across the organization. The role blends executive-level administrative support with project coordination, helping keep schedules, meetings, communications, and office activities running smoothly.

Responsibilities:

• Oversee a complex executive calendar, balancing meetings and priorities to create an efficient daily schedule.

• Arrange meetings, prepare logistics, and participate when needed to capture notes and document next steps.

• Track follow-up items after meetings and help drive timely completion of assigned actions.

• Draft, review, and distribute clear correspondence and other written communications on behalf of leadership.

• Reconcile corporate card expenses and assist with routine administrative reporting and documentation.

• Coordinate travel plans, including itineraries and related scheduling details.

• Provide broad office support for the Office of the President, contributing wherever administrative needs arise.

• Welcome visitors and respond to walk-in inquiries with sound judgment.

• Assist with proofreading formal documents, including institutional materials, to ensure accuracy and clarity.

• 3-4 years of administrative or coordination experience, ideally supporting senior leadership.

• Demonstrated success managing calendars, scheduling meetings, and handling multiple priorities at once.

• Strong written communication skills with excellent grammar, proofreading ability, and attention to detail.

• Proficiency with Microsoft Office, especially Word and Excel.

• Detail-oriented demeanor with the ability to interact confidently with executives, faculty, staff, and visitors.

• High level of discretion and maturity when working with sensitive or confidential information.

• Resourceful, self-assured, and comfortable responding to shifting requests in a fast-paced office.

• Higher education experience is preferred; otherwise, experience supporting VP-level leadership is strongly desired.