Event Producer

Job Description

Job Description

Salary: $30-35 per hour DOE

Job Summary

The Event Producer is responsible for leading the planning and execution of private and public events at Domenico Winery, including weddings, corporate functions, and galas ranging from 100 to 600 guests. This role takes over the client relationship from the Sales team approximately two months prior to the event and partners with the Sales Manager to ensure seamless collaboration. Acting as the primary client contact and on-site leader, the Event Producer manages all event logistics, including vendor coordination, timeline management, service flow, and day-of execution. This includes participating in the Weekly Production Meetings. This role is an hourly, non-exempt position that will require flexibility to work evenings, weekends, and extended hours based on event needs.

Duties and Responsibilities

• Client Handoff & Planning: Review contracts and event details from Sales, establish clear communication with clients, and lead all planning activities from two months out through event day.
• Timeline & Logistics: Create and manage detailed event timelines and run-of-show schedules. Coordinate set-up, load-in/out, and all logistical elements.
• Vendor Coordination: Confirm services, arrival times, and set-up requirements with vendors. Ensure compliance with venue policies and seamless integration into the event plan.
• Staffing & Leadership: Coordinate with the scheduling manager to ensure appropriate staffing. Prepare event worksheets, rental orders, workbook details, and conduct event briefings with day-of Event Managers so they have the information to lead the service team throughout the event.
• Floor Plan & Seating: Develop and maintain event layouts using Social Tables. Ensure client needs, safety standards, and operational requirements are met.
• Cross-Team Collaboration: Work with Sales, Culinary, Operations, and AV teams to align on menus, dietary needs, equipment, and AV requirements.
• On-Site Execution: Serve as the lead point-of-contact on event day, ensuring all elements flow smoothly and troubleshooting issues as they arise. Introduce the client to the event managers and the banquet captains for that event so that they know who their point of contact is.
• Post-Event Wrap-Up: After the event, ensure rentals are accounted for, collect feedback and closing reports, and close out event documentation.
• Administration: Maintain event documentation in Total Party Planner, distribute event worksheets and floor plans, utilize Asana for operational checklists, and communicate updates via Slack. Communicate urgent matters via phone call or text message.
• Technology Use: Leverage Google Workspace, Asana, Slack, TPP, Social Tables, Canva, Unifi, and AI tools to streamline planning and communication.
• Compliance: Ensure adherence to venue policies, safety regulations, liquor laws, and responsible service standards.
• Execute various projects as determined by management.
• Report to Ownership for designated projects.
• Submit end-of-day reports to the Sales Manager (Bar Manager and Director of Operations as necessary).

Skills & Qualifications

• 3+ years of event planning, production, or catering coordination experience, ideally in a venue or catering environment.
• Proven success managing weddings and large-scale social/corporate events (100+ guests).
• Strong project management, organizational, and communication skills.
• Leadership experience with event staff and vendors.
• Proficiency in Google Suite, Asana, Slack, Total Party Planner, Social Tables, and willingness to adopt AI tools.
• Ability to work evenings, weekends, and extended hours during events.
• Physical ability to be on your feet for long periods and move event materials (up to ~25 lbs).

Typical Work Activities

The day-to-day routine of the Event Producer may vary greatly and can include:

• Meeting with clients and vendors to finalize event details.
• Designing and updating event floor plans and timelines.
• Conducting venue walkthroughs and participating in pre-shift lineups.
• Leading on-site event execution and directing vendors/staff.
• Resolving client or operational challenges in real time.
• Completing event closeout documentation and providing feedback to the Sales team.
  

What We Offer

• Comprehensive benefits package
  • Health insurance with company contribution after the first 60 days of employment
  • Two weeks of PTO annually after the first 91 days of employment
  • 401K Plan withcompany match after 1 year of employment
• 8 Paid holidays per year
• Opportunities for professional development and growth.
• A cultureoperated on six core values:Gratitude, Respect, Accountability, Positivity, Excellence, and Synergy.