ACCOUNTANT - ACCOUNTS RECEIVABLE

Job Description

Job Description

Summary
The Accountant – Accounts Receivable is responsible for managing the organization's accounts receivable functions, ensuring timely and accurate billing, collections, cash application, and revenue reporting. This position works collaboratively with finance, operational departments, and external stakeholders to maintain accurate financial records, improve cash flow, and support the organization's financial health. The Accountant also assists with general accounting functions, month-end close, reconciliations, and audit preparation while ensuring compliance with organizational policies and applicable accounting standards.

Accounts Receivable Management

• Prepare, review, and process customer invoices accurately and timely.

• Monitor and maintain all accounts receivable balances.

• Post and reconcile daily cash receipts, electronic payments, checks, and credit card transactions.

• Investigate and resolve payment discrepancies, billing issues, and unapplied cash.

• Follow up with customers regarding outstanding balances and coordinate collection efforts in a professional and timely manner.

• Prepare aging reports and communicate delinquent account status to leadership.

• Process customer refunds, credit memos, and other receivable adjustments as appropriate.

• Maintain accurate customer account records and supporting documentation.

Accounting & Financial Reporting

• Reconcile the accounts receivable subledger to the general ledger on a monthly basis.

• Prepare journal entries and account reconciliations.

• Assist with month-end and year-end closing activities related to accounts receivable.

• Support financial reporting by providing accurate revenue and receivable data.

• Assist with budgeting, forecasting, and cash flow projections related to receivables.

Compliance & Financial Stewardship

• Maintain compliance with Generally Accepted Accounting Principles (GAAP), internal controls, organizational policies, and regulatory requirements.

• Assist with annual financial audits by preparing schedules, reconciliations, and supporting documentation.

• Maintain the confidentiality of financial, employee, client, and organizational information while exercising sound professional judgment.

Collaboration & Customer Service

• Collaborate with operations, billing departments, and leadership to improve billing accuracy, resolve account issues, and support efficient revenue cycle processes.

• Build positive working relationships with internal and external stakeholders by providing professional, responsive customer service and timely communication.

• Participate in various Community Events within the Bridgeway Academy Organization (examples, open house, graduation, staff parties)

Minimum Qualifications & Experience:

• Associate degree with equivalent accounting experience may be considered.

• Minimum of 3 years of accounting experience with significant accounts receivable responsibilities.

• Knowledge of Generally Accepted Accounting Principles (GAAP).

• Experience with accounting software and ERP systems.

• Strong Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and financial reporting.

• Advanced proficiency in Microsoft Excel and Microsoft Office.

• Experience with financial reporting and reconciliations.

• Strong understanding of internal controls and financial compliance.

Preferred Qualifications & Education:

• Bachelor's degree in Accounting, Finance, or related field

• Experience with nonprofit accounting.

• Experience with grant or program billing.

• Experience with ERP/accounting systems such as Sage, Microsoft Dynamics, QuickBooks, NetSuite, or similar.

• Experience with audit preparation and financial statement support.

Position Type/Expected Hours of Work
This is a full-time exempt position. Occasional evening and weekend work may be required as job duties demand.

Travel
Travel is primarily local during the business day and some evenings as required of the role.

Employment is contingent upon successful completion of all applicable pre-employment requirements, including reference checks, verification of education and employment history, and criminal background screening, as required by the position and applicable law.

Bridgeway Academy & Therapy Center is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status under applicable federal, state, or local law.