Legal Analyst

Legal Analyst

This position serves as a Legal Analyst with the Office of Judicial and Attorney Regulation. The Office of Judicial and Attorney Regulation represents three agencies of the Indiana Supreme Court: the Judicial Qualifications Commission, the Judicial Nominating Commission, and the Attorney Disciplinary Commission. The Paralegal supports the work of the Staff Attorneys, the Deputy Directors and the Executive Director for the Office of Judicial and Attorney Regulation. As the Legal Analyst for the Attorney Disciplinary Commission, the Legal Analyst assists with the management of reports from banks of overdrafts on trust accounts, maintains the approved bank depository list, and helps manage the non-cooperation cases. As the Legal Analyst for the Judicial Qualifications/Nominating Commissions, the Legal Analyst administers the case management system for the Judicial Qualifications, aids with the preparation of the agenda for the Judicial Qualifications meetings and supports the management of the applications for the Judicial Nominating Commission.

A day in the life: Performs paralegal and administrative support activities for Staff Attorneys, Deputy Directors, and the Executive Director for the Office of the Judicial and Attorney Regulation. The Legal Analyst assists the Office of Judicial and Attorney Regulation Staff Attorneys with duties, such as creating/maintaining spreadsheets, preparing subpoenas/notices/petitions, drafting correspondence, and preparing for cases. Additional responsibilities for the Attorney Disciplinary Commission include, but are not limited to: compiling and organizing exhibit binders for hearings and/or meetings, preparing reciprocal foreign discipline petitions, preparing notice of guilty findings and request for suspension for filing, drafting subpoenas and tracking to verify requested information has been received by deadline, tracking progress of all cases in Excel; reviews trust account overdraft responses, close or request additional information, assist with trust account audits; recreate banking data in a spreadsheet and run reports, maintain and update approved trust account bank depository list, assist banks with application process, for addition to approved depository list, research and audit history of notifications regarding annual registration, prepare letters regarding attorney approval/denial annual registration late fee waiver. Additional duties as assigned administration of non-cooperation cases: prepare filings and track mandatory responses by respondents for Indiana Supreme Court Disciplinary Commission notices and requests, prepare subsequent demand for response, for respondents not meeting deadline request, prepare filing petition for show cause, after Commission approved non-cooperation, verify if response was received, draft corresponding filing with the court, track progress of non-cooperation cases and file subsequent pleadings as needed, run a monthly report of non-cooperation, for subpoenas and grievances. Additional responsibilities for the Judicial Qualifications/Nominating Commissions include, but are not limited to: managing the case management system for new complaints filed against judicial officers, updating the case management system with responses and any information received in an investigation, preparing appropriate letters as directed, aid with preparation of agendas for regular meetings of Judicial Qualifications/Nominating Commissions, aid with preparation of agendas for interview of Judicial Nominating Commission, answering telephone messages and email messages from complainants and judicial officers, directing messages to the appropriate Staff Attorney, Deputy Director, and/or Executive Director. Arranging catering for meetings and interviews, receive applications from applicants for Court of Appeals, Supreme Court, or Tax Court, organize applications from applicants, receive and manage applications for Senior judges, manage voicemail system specific to complaint form requests.

What you'll need for success: integrity, exercise discretion in handling confidential information and materials, maintain personal and business affairs in a manner that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary as well as avoid situations that could lead to conflict, or the appearance of conflict, professionalism, interact with all persons in a respectful manner, maintain business-like appearance, and promote harmony in the workplace, interact with executive branch agencies, federal agencies, and judicial officers in a manner that promotes confidence and respect in the Office of Judicial Administration, customer service, act as a liaison when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues and concerns, communication, giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times, communicating effectively in writing as appropriate for the needs of the audience, organization, manage assignments to ensure all tasks are completed within deadlines, effectively manage time and prioritization of tasks and projects, prepare and maintain complex and confidential records in an automated system to work on numerous tasks, attention to detail, research, coordinate, and track work in a proficient manner to ensure accuracy, problem solving, identify problems and review related information to develop and implement solutions, use deductive reasoning skills to meet several complimentary goals, technology and tool usage, learn and adapt to new technologies within the Microsoft Suite as well as Supreme Court systems.

Benefits package for full-time employees: The State of Indiana offers a comprehensive benefits package for full-time employees which includes: three (3) medical plan options (including RX coverage) as well as vision and dental plans; wellness program (offers a premium discount for the medical plan and gift cards); health savings account, which includes bi-weekly state contribution; deferred compensation 457B account (similar to 401k plan) with employer match; two (2) fully funded pension plan options; a robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid new parent leave; up to 15 hours of paid community service leave; combined 180 hours of paid vacation, personal, and sick leave time off; 12 paid holidays, 14 on election years; group life insurance; employee assistance program that allows for covered behavioral health visits; qualified employer for the Public Service Loan Forgiveness Program; free parking for most positions; free LinkedIn Learning access; hybrid option for eligible employees/positions.

Equal Employment Opportunity: The Indiana Supreme Court is an Equal Opportunity Employer. Equal employment opportunities are provided to all applicants for employment without regard to race, color, religion, sex (including pregnancy), gender identity, national origin, age, disability, marital status, political affiliation, socioeconomic status, status as a protected veteran or any other protected status in accordance with applicable federal, state, and local laws, and the Indiana Judicial Code. If you are a qualified individual with a disability and will need reasonable accommodation to assist you in applying for the position or performing the essential functions of the job, the Indiana Supreme Court will provide such reasonable accommodations.