Administrative Assistant

Job Description Job Description The Administrative Assistant plays a key role in supporting property management operations by overseeing maintenance requests, coordinating work orders, handling tenant concerns, processing financial documentation, and ensuring compliance with property-related regulations. This position requires strong organizational, communication, and multitasking skills to work effectively with tenants, property managers, and vendors. Key Responsibilities include but are not limited to: Oversee and update work orders, ensuring timely completion and follow-up with property managers and contractors. Coordinate maintenance requests, inspections, and legal work orders, securing necessary approvals and updates. Manage tenant complaints and requests, ensuring documentation and prompt resolution. Assist property managers with administrative tasks, including meeting agendas, toolbox training, and compliance documentation. Monitor and update seasonal work tasks, including pool applications and snow removal reports. Assist with onboarding new employees by reviewing resumes, submitting applications to HR, and completing the new hire checklist. Maintain accurate records Ensure all work orders are processed in a timely manner Qualifications: Strong organizational and multitasking abilities with exceptional attention to detail. Proficiency in Microsoft Office (sharepoint, excel, etc., required.) Experience with property management software (e.g., Yardi) a plus Ability to communicate effectively with tenants, vendors, property managers, and internal teams. Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person Company Description We are a property management company with approximately 95+ apartment communities throughout New Jersey. Company Description We are a property management company with approximately 95+ apartment communities throughout New Jersey.