Service Appointment Coordinator

Job Description

Job Description

Description:

 

Join Fox Toyota Lexus as a Service Appointment Coordinator! This role is responsible for managing service appointment scheduling, ensuring an exceptional customer experience, and supporting the service team with communication and organization. 

 

 

Essential Duties

• Schedule, confirm, and manage service appointments through phone, email, and text.
• Direct incoming calls to the appropriate department or team member.
• Conduct after-visit follow-up calls to ensure customer satisfaction.
• Maintain and update the customer database to encourage repeat business.
• Offer service contracts and review warranty options when applicable.
• Process payments for service contracts as needed.
• Generate daily reports and complete assigned administrative tasks.
• Maintain a professional appearance and provide outstanding customer service at all times. 
• Support a safe, positive, and team-oriented work environment.

Key Competencies:

• Customer Focus: Maintains a professional, friendly approach and prioritizes customer satisfaction in every interaction.
• Communication: Communicates clearly and professionally with customers and team members through phone, email, and text.
• Organization: Effectively manages multiple appointments, follow-ups, and service tasks with strong attention to detail.
• Teamwork: Collaborates with the Service Advisors, Technicians, and Managers to ensure smooth operations.
• Sales & Product Knowledge: Identifies opportunities to offer additional service options.
• Professionalism: Consistently demonstrates reliability, a positive attitude, and alignment with Fox Auto Team’s service standards.

Benefits

In addition to career-long personal development, our associates enjoy a number of benefits, including:

• Health, Dental, & Vision Insurance
• PTO & Paid Holidays
• 401(k) plan with company match
• Career Development Opportunities

About Our Dealership

Fox Auto Team is a family owned and operated business so we put Family Values first in everything we do. We appreciate our customers and aim to make them customers for life! We also value community. We support local business, vendors, suppliers and charitable organizations. We want to give back to our community and cultivate long term relationships with our neighbors. Fox Auto Team provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

ADA Accommodations:

Fox Auto Team is committed to working with and providing reasonable accommodations to qualified individuals with disabilities.
If you need assistance or accommodation during the application or hiring process, please contact the Human Resources department at View email address on us.fitly.work .

Requirements:

 

Job Requirements

• Must successfully complete all pre-employment screenings, including:
  • Background check
  • Motor Vehicle Record (MVR) review
  • Drug screening
• Must be eligible to work in the United States.
• Must be bilingual (English and Spanish required)

 

Qualifications

• Previous customer service or call center experience preferred (automotive experience a plus).
• Strong communication, organizational, and multitasking skills.
• Proficient in basic computer systems and scheduling software.
• Ability to maintain a friendly and professional demeanor in a fast-paced environment.