Admin Support Manager

Job Description

Job Description

SUMMARY OF POSITION FUNCTION:  

At the Northlands Job Corps campus: directs, administers and monitors the Center’s financial and administrative operations, overseeing the following departments and/or functions: finance, accounting, purchasing, property, data integrity, facilities, logistics and maintenance, transportation, health and wellness, food service.

• Provides training, assessment, and leadership for assigned staff.
• Adheres to and enforces all Center, ETR, and DOL policies and procedures, including but not limited to: Federal Acquisition Regulations, Federal Register, Policy and Requirements Handbook, Standard Operating Procedures, etc.
• May act as Center Director in absence of same.
• Acts as trusted advisor to the Center Director and is a member of the senior leadership team
• Coordinates and leads the internal audit assessment.
• Establishes budget and cost controls for the Center.  Monitors spending and funding status of the contract, establishing short and long term plans to ensure optimum allocation of resources.
• Negotiates contracts with vendors and partners on behalf of the Center.
• Analyzes data, develops and submits accurate and timely reports, remediation plans, strategic plans, surveys, etc. to the Center Director and ETR Corporate Office.  
• Ensures compliance in all areas of finance, records management, data integrity, maintenance, property, purchasing, wellness, etc. 
• Directs acquisition and purchasing in accordance with ETR and Job Corps policies and guidelines.

·         Plans, organizes and controls the use of overtime and on-call staff to insure compliance with Center and ETR policy and procedures.

Note:  This job description is not intended to be all-inclusive.  Employee may perform other related duties as needed to meet the ongoing needs of the organization.  

SKILLS/COMPETENCIES:

• Working knowledge of FAR, governmental accounting and budgeting; working knowledge of accounting practices and principles
• Proven skills in the operational management of support services such as food service, health services, finance, purchasing, maintenance and logistics, etc.
• Demonstrated leadership abilities; excellent written/verbal communication and organizational skills
• Ability to perform effectively in an atmosphere of multiple and conflicting demands
• Proven ability in establishing and maintaining effective working relationships with DOL and community officials, contractors, developers, vendors, etc.
• Demonstrated ability to prepare and analyze comprehensive and technical reports and data.
• Proven ability to plan, organize and establish priorities for action in conjunction with others.

• Proficient in the use of a personal computer and working knowledge of MS Word, Excel, Outlook, etc.

EDUCATION REQUIREMENTS:

• Bachelors Degree in Business Administration or related field

EXPERIENCE:

• Four years of proven work-related experience in increasingly responsible positions in finance and administration to include 2 years experience in a high-level management capacity.

OTHER:

• Must possess a valid driver’s license with an acceptable driving record.  

ADA REQUIREMENTS:

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals.  However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company.  

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.

PHYSICAL ACTIVITIES :

·         Reading, writing and communicating fluently in English

·         Hearing and speaking to express ideas and/or exchange information in person or over the telephone

·         Seeing to read labels, posters, documents, PC screens, etc.

·         Sitting, standing, moving about or walking for occasional or frequent periods of time

·         Dexterity of hands and fingers to operate a computer keyboard and other office equipment

·         Kneeling, bending at the waist, stooping and reaching overhead

·         Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects 

WORKING CONDITIONS: 

·         Campus and general office setting

·         Indoor and outdoor environment

·         May be required to occasionally work evenings and/or weekends