Grants Manager

Job Description

APPLY TO: View email address on ziprecruiter.com



Salary: $75,000 salary + health, dental, vision, retirement, vacation, and flexible schedule

COMPANY VISION

The vision of Fox Creek is to create a unique space for nonprofits to build expertise and capacity. Fox Creek provides guidance to forward-focused leaders who already know where they’re going, as well as the leaders who are looking for support as they find their own path within a community. The company was founded on the principle of building long-lasting and fruitful relationships with our clients through cultivated intuition and a genuine interest in others. We practice this principle through a positive and thoughtful lens, without judgment, and seek to find gifts and opportunities in all things and people. Those employed and contracted with Fox Creek are asked to align their work values and activities with this vision as we strive to provide high-quality service with purpose, value, integrity, and compassion.

COMPANY VALUES

INTEGRITY - to be honest, accountable, whole and undivided

KINDNESS - to be compassionate, committed, and supportive

GROWTH - to move forward, search for new ways, learn and push boundaries

QUALITY - to give our best effort, produce impactful work, and be proud of our services

RESPECT - to be open, inclusive, empathetic, and reliable

ENTHUSIASM - to embrace optimism, positivity, and happiness

GRANTS MANAGER JOB DESCRIPTION

POSITION STATUS: Permanent, Exempt

LOCATION: Remote

PURPOSE: The purpose of this position is to oversee the grant process for nonprofit clients from research to application to approval and utilization. The position is the Fox Creek point of contact for nonprofits seeking fund development support and evolves into a close relationship. The position prepares documents, coordinates project management with clients and staff, and implements policies and processes that comply with external and internal guidelines. The position also identifies new funding sources and develops effective data management practices related to grant tracking. This position is intended to increase not only the fund development efforts of nonprofits but also alleviate the burden of grant development and management from nonprofit staff.

RESPONSIBILITIES

Primary Responsibilities:

·  Curate Strong Grant Proposals and Processes - Generate revenue through timely submission of well-researched, well-written, and well-documented grant/funding proposals according to the funder’s requirements. As the primary grant writer for proposals to state and federal government, foundations, and corporations - craft high-quality, compelling, and successful letters of inquiry, proposals, and grant applications.

Develop and maintain thorough familiarity with client mission, vision, values, and daily operations to effectively develop, integrate, and align current and prospective grant-writing strategy. Meet or exceed annual goals for secured revenue and number of applications submitted. Develop standard proposal language for general operating support and programmatic areas. Provide ongoing communication and excellent services directly to clients to positively represent Fox Creek, sustain/grow client base, and improve capacity for agencies.

·  Manage Grants Effectively – Develop and maintain grant application schedules, including submission and reporting deadlines, to be used for applying for and reporting on grants. Assist in identifying and developing strategies to optimize the grant administration and tracking process. Provide regular and ad hoc reports to agency leadership and the Fox Creek team, as well as respond to emerging inquiries, including monthly tracking, and forecasting.

Keep the relevant staff informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities. Collaborate with agency leaders on budget plans in accordance with each grant requirement. Provide training to appropriate staff on grants management and reporting requirements. Ensure workflow aligns with client service agreements.

·  Conduct Thorough Research & Strategy Recommendations - Perform relevant research to identify available grant opportunities and evaluate the results. Research effective and authentic funding opportunities having a lawful registration and proven track record. Coordinate research, identification, application, tracking, and reporting processes for grants that align with priorities and strategic goals.

Review and contribute to the foundation prospect list to expand and grow funding diversification. Develop an annual plan each fiscal year in alignment with the grants strategy for each agency. Collaborate with nonprofit clients to develop realistic annual budgets that align with their mission and financial sustainability goals.

·  Maintain Quality Reporting and Analysis - Produce detailed and accurate grant reports and documents that meet quality standards. Conduct analysis and document grant processes, appropriate and applicable operating systems, and processes with attention to detail.

·  Provide Exceptional Customer Service - Demonstrate a strong commitment to exceptional customer service while addressing client needs and concerns.

Effective Communication and Collaboration:

·  Communicate Effectively and Concisely - Utilize strong written and verbal communication skills to convey technical information clearly and comprehensively.

·  Facilitate Respectful Communication - Establish and maintain respectful and constructive communication with nonprofit clients, team members, and external parties during meetings and interactions.

·  Enhance Client Experience - Maintain an understanding of client service agreement renewals and updates to ensure interactions reflect our core values, fostering a positive client experience.

Problem-Solving and Process Improvement:

·  Enthusiastically Tackle Challenges - Approach challenges with enthusiasm and a proactive, problem-solving attitude, providing insights for process improvement and special projects.

·   Proactive Problem-Solving Initiatives - Proactively identify and address the needs of team members and clients, initiating solutions that align with the organization's strategic initiatives.

Workflow Efficiency, Capacity, and Portfolio Management:

·  Streamline Workflow Coordination - Enhance workflow efficiency through proactive communication with clients, promoting a collaborative and efficient work environment.

·  Achieve Productive Capacity Goals – Maintain a target of approximately 82% of available capacity dedicated to client deliverables and grant-management activities, while continuously improving workflows to increase efficiency, quality, and responsiveness.

·  Manage Work Through Established Workflows – Follow established workflows, templates, naming conventions, task structures, and standard operating procedures to promote consistency, visibility, accountability, and efficient service delivery across the client portfolio.

·  Maintain Accurate System Data – Ensure client records, grant opportunities, application statuses, deadlines, reporting requirements, notes, and related documentation are current, complete, and accurately maintained within designated systems.

·  Deliver Within Client Service Agreements – Manage activities and deliverables in alignment with each client’s scope of services, priorities, timelines, and retainer expectations. Proactively communicating when changing client needs may require reprioritization or adjustment of scope.

·  Promote Efficient Service Delivery – Seek opportunities to complete high-quality work more efficiently through preparation, standardized processes, templates, technology, and effective delegation or collaboration.

·  Anticipate and Resolve Workflow Constraints – Identify potential deadline conflicts, missing client information, workload concerns, or process bottlenecks early and take appropriate action to prevent delays.

·  Contribute to Team Capacity – Maintain awareness of individual and team workloads, communicate capacity constraints or availability, and collaborate with leadership and colleagues to balance work effectively.

·  Monitor Performance and Outcomes – Use established performance indicators to evaluate workflow efficiency, timeliness, quality, client responsiveness, portfolio health, and achievement of client objectives.

Additional Duties and Recordkeeping:

· Professional Representation and Liaison - Serve as a professional representative and liaison, embodying our core values in all interactions.

· Confidential Recordkeeping - Maintain files in a confidential, secure, and organized manner, following the organization's guidelines for integrity and acceptable-use policies.

· Accurate and Ethical Time Tracking – Entering time worked into Fox Creek time tracking system for invoicing.

· Expense Transparency and Receipts - Provide clear and detailed receipts for reimbursable and company expenses, ensuring transparency and financial responsibility.

·  Professional Development – Demonstrating a commitment to continuing education to remain up to date on best practices and new systems.

QUALIFICATIONS

· Bachelor’s degree in Nonprofit Management, Public Administration, English, Business or a related field of study (or equivalent work experience).

·  Knowledge of nonprofit practices.

·  Proficiency in Microsoft Office software

·  Strong attention to detail and accuracy.

·  Two years of proven and successful writing experience – work samples and demonstration of knowledge is required.

·  Excellent written communication and interpersonal skills.

·  Excellent organizational and time-management skills.

·  Strong problem-solving and analytical skills.

·  Proven track record of managing multiple deadlines, tasks, and deliverables.

·  Demonstrated performance of high ethical standards and integrity.