COURT ADMINISTRATOR

Job Description

Job Description

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #111: COURT ADMINISTRATOR

NUMBER OF VACANCIES: 1

DEPARTMENT: Municipal Court

WORK LOCATION: Municipal Court

HIRING RANGE: $25.0222- $38.9296 Hour

PAY GRADE: L - Exempt

TYPE OF POSITION: Regular / Full-Time

DAYS WORKED: Monday-Friday

HOURS WORKED: 8:00 a.m. - 5:00 p.m.

APPLICATIONS WILL BE RECEIVED UNTILFILLED

JOB DUTIES

This is an at-will position which serves at the pleasure of the COURT.

ESSENTIAL DUTIES

Performs a wide variety of routine and complex supervisory, administrative, and clerical tasks for the Municipal Court.

Responsible for the hiring, supervising, evaluating and discipline of Municipal Court Personnel.

Works under the broad policy guidance and direction of the Municipal Judge.

Responsible for prioritizing, organizing, planning, directing, staffing, budgeting and controlling the operations of the Municipal Court.

Supervises court Personnel, permanent, temporary and part time.

Trains, supervises and evaluates performance of court staff.

Responsible for the preparation and administration of the annual court budget.

Administers criminal proceedings and docketing.

Prepares correspondence and maintains records.

Coordinates court matters with judges, defendants, defense counsel, City prosecutor police department, jail, alcohol agencies and other levels of the criminal justice administration system..

Supervises and administers the receipting, depositing and accounting of monies for fines, forfeitures and other court receipts.

Prepares reports for state and local agencies.

Oversees preparation of court dockets and files.

Responds to citizen complaints about court procedures, personnel and administration.

Oversees filing of all papers, dockets, index cards, case files, and case related correspondence.

Responsible for preparing subpoenas for any witness that the Police Department may require. Ensures proper processing of subpoena by either direct delivery to police personnel or appropriate mailing. Performs all necessary data entry associated with the issuance and service of subpoenas and summons.

Supervises Failure to Pay, Failure to Comply and Failure to Appear notices.

Prepares and maintains appropriate calendars; sets up court hearings.

Generates Notice of Trial to be sent to defendants, complainants and attorneys, notifies officers and City Attorneys office of upcoming trial dates.

Prepares files for court use; processes timely notices to defendants of arraignments, trials and hearings.

Responds to requests from Municipal Judge, City Prosecutor, Police Department and others for assistance and information; processes discovery activity required from the office.

Attendance at work is an essential function of this position

NON-ESSENTIAL DUTIES:

Serves as a member of various employee committees, as assigned.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City of Farmington's Drug and Alcohol Free Workplace Program which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.

Graduation from high school or GED equivalent with course work in typing and/or general office practices; and four (4) years prior work experience in secretarial, clerical, paralegal or administrative work, including two years in a court environment; or any equivalent combination of education and experience.

Thorough knowledge of judicial system, language and procedures.

Thorough knowledge of legal language and legal procedures related to municipal court functions.

Thorough knowledge of criminal, traffic and infraction procedures.

Considerable knowledge of general office procedures and knowledge of basic bookkeeping practices.

Comprehensive knowledge of records management filing systems.

Ability to maintain accurate records.

Knowledge of police department procedures in order to answer inquires and follow through with work assignments.

Skill and experience in supervising personnel.

Ability to operate tools and equipment listed.

Ability to effectively communicate with the public.

Ability to establish and maintain working relationships with co-workers, supervisors, other City personnel and the public.

TOOLS AND EQUIPMENT USED:

Personal computer system, including word processing and specialized court software, 10-key calculator, typewriter, phone, copy and fax machines, microfilm camera and reader, shredder and cash register.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment in a normal office setting. The noise level in the work environment is usually quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.