Administrative Assistant/Project Coordinator

Administrative Assistant/Project Coordinator

Project Coordinator/Admin Assistant Kelly Services is currently seeking an Admin/Asst/Project Coordinator for one of our top clients in Titusville, NJ.

General Essential Functions:

• Responsible for day-to-day office activities including complex calendar management, travel arrangements, expense reports, supporting meeting logistics and vendor coordination, as well as coordinating activities across departments
• Maintain and updates R D Distribution List using SalesForce
• Coordinate on-site meeting logistics, including room bookings and set up
• Post articles and/or announcements to Home intranet site as needed Support logistics for Town Halls including being on site in Spring House, PA, Raritan, NJ or New Brunswick, NJ typically 4x a year
• Prepare agendas, presentation materials, event and engagement trackers and monthly team meeting slide decks
• Maintain Airtable calendars and support database management activities
• Manage SharePoint sites ensuring accurate document storage
• Support Team financial processes including budget monitoring and tracking of purchase orders Support in new team member onboarding logistics
• Manage and organize files, including confidential and sensitive information, onboarding and departmental documents, and correspondence
• Perform highly diverse administrative and project focused duties which involve written and verbal communication on behalf of the high-level employees.
• Contribute to optimization projects within the administrative group, department or organization
• Stays up to date on development within their own area of expertise, including professional development and training
• Takes an active role in projects, both campus wide or cross-department and/or committees to optimize departmental processes
• Participates actively in projects, departmental working groups and/or committees for the optimization of processes

Education / Experience:

• Bachelors degree in business administration, Communications, or related field preferred
• 5+ years of administrative, project management, or coordination experience
• 3+ years supporting senior leaders in complex, global or matrixed environments

Core Capabilities:

• Demonstrate excellence in managing complex executive schedules and competing priorities
• Be highly proficient with enterprise systems e.g., MS Office, Teams, Zoom, Concur, Ariba, SharePoint, Airtable and Copilot Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
• Operate with discretion and integrity when managing sensitive and confidential information
• Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
• Communicate clearly and effectively across stakeholders and levels Model a positive, can-do mindset aligned with Customer Credo values

Important information: This position is recruited by a remote Kelly office, not your local Kelly branch. Applicants must be legally permitted to work in the United States.