Payroll Clerk

Payroll Clerk

The Payroll Clerk plays a critical support role within the Human Resources and Finance functions by assisting with the accurate, timely, and compliant processing of payroll for a growing, multi-state workforce. Reporting directly to the Payroll Manager, this position supports day-to-day payroll operations, maintains payroll data integrity, and serves as a backup to the Payroll Manager to ensure business continuity. The Payroll Clerk works extensively within ADP Workforce Now and collaborates closely with HR, A/P, Temp Agencies and site leadership to support payroll excellence as the company continues to expand.

Essential Duties and Responsibilities

• Payroll Processing Support
• Assist with the preparation and processing of weekly payrolls for approximately 900+ employees across multiple states.
• Verify timekeeping data and time off requests.
• Review employee payroll information, including new hires, terminations, pay changes, job transfers, and tax updates.
• Support calculation and validation of overtime, PTO payouts, bonuses, and retroactive pay adjustments.
• Backup & Business Continuity
• Serve as backup to the Payroll Manager during absences, peak processing periods, or special projects.
• Assist in executing payroll processing tasks to ensure payroll deadlines are met without disruption.
• Escalate complex payroll issues appropriately while independently resolving routine payroll discrepancies.
• ADP Workforce Now Support
• Support daily operations within ADP Workforce Now, including data entry and audits.
• Assist with payroll-related reporting for Finance and HR, such as labor reports, payroll summaries, and audit support documentation.
• Provide ADP time and attendance training for Managers.
• Compliance & Recordkeeping
• Maintain accurate and complete payroll records in compliance with federal, state, and local regulations.
• Assist with payroll audits, reconciliations, and general ledger tie-outs.
• Support compliance with wage and hour laws (FLSA), state-specific payroll requirements, and internal policies.
• Assist with quarter-end and year-end activities, including W-2 review and reconciliation support.
• Employee Service & Collaboration
• Respond professionally and timely to employee payroll inquiries and concerns.
• Research and resolve payroll discrepancies, communicating resolutions clearly to employees and HR partners.
• Coordinate with Human Resources regarding employee data changes impacting payroll.
• Process & Administrative Support
• Follow established payroll Standard Operating Procedures (SOPs) to ensure consistency and accuracy.
• Assist with documentation updates and continuous process improvement initiatives.
• Perform other payroll and administrative duties as assigned to support department operations.

Required Qualifications

Education

• High School diploma or equivalent required.
• Associate's degree in Accounting, Finance, or Human Resources preferred.

Experience

• 13 years of payroll processing or payroll support experience preferred.
• Experience assisting with multi-state payrolls a plus.

Technical Skills

• Working knowledge of payroll systems; experience with ADP Workforce Now strongly preferred.
• Proficiency in Microsoft Excel and Microsoft Office Suite.

Knowledge & Skills

• Basic understanding of payroll concepts, wage and hour regulations, and payroll compliance.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Strong communication, organizational, time management, and problem-solving skills.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.

Must be able to access and navigate each department at the organization's facilities as needed.

Work Environment

Professional office environment (or hybrid, depending on company policy).

Fast-paced, deadline-driven payroll processing cycles.

Travel Requirements

Minimal travel expected; occasional travel to company locations or training may be required.

Equipment Used

Laptop/Desktop Computer

ADP Workforce Now

Microsoft Office Suite

Standard office equipment

Supervisory Responsibilities

None.

Why You'll Love Working with Us

Health Coverage That Starts Fast Medical, Dental & Vision effective the first of the month after 30 days.

Smile on Us Dental premiums covered for all of 2026.

Security You Can Count On Paid Life Insurance + 401(k) with company match.

Time Off from Day One PTO, holidays, and two floating holidays.

Weekly Paychecks Because waiting is overrated.

Invest in YOU Tuition grants and tuition reimbursement.

Celebrate Success Quarterly performance bonuses.