Accounts Receivable Specialist

Job Description

Job Description

Description:

We are seeking a detail-oriented Accounts Receivable Specialist to manage the full receivables

cycle. In this role, you will own billing, invoicing, payment application, account reconciliation, and

collections while working cross-functionally with operations and the broader finance team. The

ideal candidate combines attention to detail with the professionalism and judgment needed to

maintain healthy customer relationships during collections.

Key Responsibilities:

• Generate, review, and distribute accurate customer invoices for utility, commercial, and

contract accounts in accordance with billing schedules and rate structures.

• Monitor and reconcile active purchase order balances to ensure funds are available for

billing.

• Apply incoming payments (ACH, wire, check, and card) to the correct accounts and

resolve unapplied or misapplied cash promptly.

• Monitor aging reports and proactively manage collections on past-due accounts through

calls, emails, and follow-up correspondence.

• Reconcile customer accounts, research and resolve billing discrepancies, short payments,

and disputes in coordination with billing and customer service.

• Prepare and maintain AR aging, DSO, and collections reporting for management on a

weekly and monthly basis.

• Process credit memos, adjustments, and refunds with appropriate documentation and

approvals.

• Support month-end close activities, including AR reconciliations, accruals, and journal

entries.

• Evaluate creditworthiness of new accounts and recommend credit limits in line with

company policy.

• Maintain accurate customer records and ensure compliance with internal controls,

company policies, and applicable regulations.

• Identify opportunities to streamline AR processes and support automation and continuous-

improvement initiatives.

What We Offer:

• Competitive salary commensurate with experience, plus performance bonus eligibility.

• Comprehensive medical, dental, and vision coverage.

• 401(k) with company match and paid time off.

• Hybrid work flexibility and a collaborative, mission-driven team.

• Professional development support and clear paths for advancement within Finance.

Required Qualifications

• 2+ years of progressive accounts receivable, billing, or general accounting experience.

• Solid understanding of the full AR cycle, accounting principles, and the order-to-cash

process.

• Proficiency with accounting systems like Quickbooks Online and intermediate Microsoft

Excel skills (pivot tables, lookups).

• Strong reconciliation, analytical, and problem-solving skills with high attention to detail.

• Excellent written and verbal communication skills, with a professional approach to

collections.

• Ability to manage competing priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience in the progress-based billing industry such as electrical contracting.

• Familiarity with utility billing systems, rate structures, or regulated billing environments.

• Experience with large-scale ERP platforms (e.g., SAP, Oracle, NetSuite, or Microsoft

Dynamics).

• Exposure to AR automation tools and process-improvement projects.