Payroll Manager

Summary Objective The purpose of this position is to provide strategic leadership, direction, and oversight for Louisville Metro Government's payroll function. The Payroll Manager develops and administers payroll strategy, ensures compliance with federal, state, and local laws, oversees payroll systems and internal controls, manages payroll operations and staff, and collaborates with executive leadership, Finance, Human Resources, Information Technology, and external agencies to ensure the accurate and timely administration of payroll for the organization. This class works independently under administrative direction, exercising considerable discretion and independent judgment in the management of payroll operations and reporting major activities.

ESSENTIAL FUNCTIONS

Oversees payroll operations for a large, complex governmental organization with multiple departments, bargaining units, pay structures, and employee classifications. Provides strategic leadership and overall management of the Metro-wide payroll function, ensuring accurate, timely, and compliant payroll operations. Develops, implements, and evaluates long-term payroll strategies, operational objectives, and performance measures that support organizational goals. Establishes payroll policies, procedures, internal controls, and standardized business processes to ensure consistency, compliance, and operational efficiency across Metro Government. Directs payroll operations to ensure compliance with the Fair Labor Standards Act (FLSA), Internal Revenue Service (IRS) regulations, Kentucky wage and tax laws, pension reporting requirements, collective bargaining agreements, and other applicable laws and regulations. Provides executive-level guidance and consultation to department leadership regarding payroll administration, compensation-related payroll matters, statutory requirements, and complex payroll issues. Leads payroll system governance, including system configuration, upgrades, testing, implementation of new functionality, workflow improvements, and integration with Human Resources, Finance, and timekeeping systems. Develops and monitors payroll-related internal controls and audit processes to safeguard payroll assets, reduce organizational risk, and ensure compliance with internal and external audit requirements. Oversees payroll tax administration, including quarterly and annual reporting, W-2 processing, tax reconciliations, regulatory filings, and resolution of complex tax issues. Directs reconciliation of payroll expenditures, liabilities, benefit deductions, retirement contributions, and general ledger accounts to ensure financial accuracy and integrity. Analyzes payroll metrics, operational trends, staffing impacts, and financial data to identify opportunities for process improvement, cost savings, and increased operational effectiveness. Develops, monitors, and administers the payroll operating budget and recommends resource allocations, technology investments, and staffing needs. Serves as the organization's subject matter expert on payroll compliance, legislative changes, payroll system functionality, and emerging industry best practices. Partners with Human Resources, Finance, Information Technology, Internal Audit, Budget, and departmental leadership to coordinate enterprise payroll initiatives and resolve complex organizational issues. Leads enterprise payroll projects, including implementation of new payroll technologies, process redesign initiatives, regulatory changes, and continuous improvement efforts. Negotiates and manages relationships with payroll software vendors, tax agencies, benefit providers, and other external partners supporting payroll operations. Establishes payroll service standards, monitors service performance, and implements improvements to enhance payroll service delivery throughout Metro Government. Presents payroll reports, compliance updates, audit findings, financial analyses, and operational recommendations to executive leadership and other governing bodies as required. Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

Bachelor's Degree in Accounting, Finance, Business Administration, Public Administration, Human Resources, or a related discipline. Six (6) years of experience in payroll administration, accounting, finance, or related field, including at least three (3) years of supervisory or management experience overseeing payroll operations.

EQUIVALENCY:

An equivalent combination of education, training, and experience may be substituted, but must include three (3) years of supervisory or management experience overseeing payroll operations.

OTHER MINIMUM REQUIREMENTS:

None.

PHYSICAL DEMANDS:

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT):

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained. #J-18808-Ljbffr Louisville Metro Government