Admin - Administrative Assistant

Administrative Assistant

Quail Construction is seeking a dependable and detail-oriented Administrative Assistant to support daily office operations and executive leadership. This role is essential to maintaining organization, compliance, and operational efficiency in a fast-paced construction environment.

Key Responsibilities

• Answer and route incoming phone calls professionally
• Perform filing and maintain accurate electronic and physical records
• Assist with certified payroll reporting and documentation
• Support fleet management by updating maintenance records and reviewing fuel reports
• Maintain and order office inventory
• Cross-training with Billing department
• Perform other duties as assigned

Qualifications

• High school diploma or equivalent
• 13 years of administrative experience
• Strong organizational and communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information with discretion
• Construction or operations experience preferred
• Bilingual in Spanish is preferred

Our Values

• Integrity Doing the right thing, always
• Accountability Taking ownership of our work and results
• Teamwork Supporting one another to achieve shared goals
• Safety Prioritizing the well-being of our employees and partners
• Continuous Improvement Striving to learn, grow, and improve every day

Benefits Package

• Competitive pay
• Medical, dental, and vision insurance
• Paid time off and holidays
• 401(k) retirement plan
• Opportunities for growth and professional development
• Supportive, team-oriented work environment

Helix Traffic Solutions, LLC is an Equal Opportunity Affirmative Action Employer.