Maintenance Coordinator

Maintenance Coordinator

Elevate your career as our next Maintenance Coordinator.

At Cape & Coast Premier Properties, we're proud of our reputation, offering the most extensive collection of luxury beach homes from Cape San Blas to St. George Island and Mexico Beach. Our success can be directly attributed to our 5-star beachfront and pool properties, world-class experiences, upscale amenities, and unrivaled white glove service.

The values that define us and shape our actions can be summed up in the following statements:

• We believe the best vacations take place in strong local communities
• We always aim to create growth and opportunity for our team
• We measure success on the happiness of our guests, team, and the community in which we serve

If our values and commitment to the environment and hospitality resonate with you, we'd love for you to apply today.

Who We're Looking For:

We're looking for a highly organized, detail-driven coordinator to help keep our field operations running smoothly. In this role, you'll support our maintenance team by dispatching and tracking daily tasks, coordinating vendor schedules, managing routine reporting, and helping ensure homes are ready, safe, and guest-ready, especially during high-volume turnover periods.

This is a fast-paced role that requires strong communication, comfort with technology, and the ability to prioritize quickly as needs change throughout the day.

What You'll Do:

Daily Dispatch & Task Coordination

• Monitor technician progress and task status throughout the day using our operations platforms and mobile tools
• Assign, update, and follow up on maintenance tasks to ensure accuracy and timely completion
• Enter new service requests and keep property/task information updated in our systems
• Review and tidy daily task lists at the end of each day to keep operations clean and organized

Vendor Scheduling & Follow-Up

• Schedule and coordinate vendors for recurring and on-demand services (HVAC, plumbing, pools, pest control, landscaping, septic, construction, fire protection, and more)
• Track appointments, confirm access details, and follow up to ensure work is completed and documented
• Report and manage utility/service outages when needed (internet, power, water, etc.)

Reporting & Operational Admin

• Monitor and respond to operational communications (email, text, calls) with professionalism and urgency
• Produce recurring reports and checklists (ex: exterior inspections, grill cleaning, checkout-related items, etc.)
• Support readiness decisions such as early check-in approvals by confirming home status with internal teams

Inventory & Supply Support

• Help order and track signage needed for properties.

Team Collaboration & Emergency Support

• Work closely with Maintenance, Housekeeping, Guest Services, Reservations, and Owner Services to keep priorities aligned
• Assist with emergency preparedness planning by helping build task lists, response teams, and assignments when needed

Qualifications

• Strong organizational skills with the ability to manage multiple moving priorities at once
• Clear, professional communication skills (written and verbal)
• Comfortable working across multiple software systems and able to learn new platforms quickly
• Ability to stay calm under pressure and make sound decisions in a fast-paced environment
• High attention to detail and strong follow-through, accuracy and completion matter in this role
• Prior experience in dispatching, property operations, maintenance coordination, or vendor scheduling is a plus

Compensation & Benefits:

Hourly Wage: $19.00 per hour, plus a performance-based bonus

Benefits:

• Generous PTO
• Paid mileage reimbursement for travel between properties, or company vehicle is provided based on availability
• Health insurance
• Life insurance
• Dental insurance
• Vision insurance
• Retirement benefits or accounts
• Healthcare spending or reimbursement accounts, such as HSAs, FSAs, and HRAs
• Long-term disability insurance
• Short-term disability insurance
• Workplace perks such as recreation activities, food and coffee, and flexible work schedules
• Other

Schedule: The right candidate must be able to work weekends.

Location: Cape San Blas, FL

Job Type: Full - Time