AP Specialist

Accounts Payable Specialist

The Accounts Payable Specialist processes a high volume of invoices each day while ensuring accuracy, compliance, and timely payments. This role supports full-cycle accounts payable activities, including invoice verification, three-way matching, vendor statement reconciliation, and month-end close. The specialist collaborates closely with a dedicated accounts payable team and contributes to a culture focused on safety, responsibility, and community involvement.

Responsibilities

• Process approximately 160 invoices per day with a high degree of accuracy and attention to detail.
• Verify invoices, route them for appropriate coding and approvals, and process check requests in a timely manner.
• Perform matching, batching, and coding of invoices, including three-way matching with purchase orders.
• Review all invoices to ensure proper documentation and approvals prior to payment.
• Handle both purchase order (PO) and non-PO invoicing and ensure proper processing in the accounts payable system.
• Reconcile vendor statements, research discrepancies, and resolve issues promptly.
• Monitor accounts to ensure payments are current and follow up on any past due items.
• Maintain accounts payable files and documentation thoroughly and accurately in accordance with company policies and accepted accounting practices.
• Assist with month-end closing activities related to accounts payable.
• Support audit requests by providing documentation and responding to inquiries as needed.
• Handle all phone calls and correspondence related to accounts payable, including vendor and internal stakeholder inquiries.
• Maintain and update 1099 information to support accurate year-end reporting.
• Use Microsoft Excel, including functions such as VLOOKUP, to support invoice processing, reporting, and data analysis.
• Utilize SAP and any associated scanning systems to enter, track, and manage invoices and payments.
• Contribute to team productivity by meeting or exceeding established performance metrics and productivity reports.
• Perform other duties as assigned to support the accounts payable function and broader finance team.

Essential Skills

• Minimum 2–4 years of full-cycle accounts payable experience.
• Proven ability to process a high volume of invoices while maintaining accuracy and timeliness.
• Hands-on experience with purchase order processing and three-way matching.
• SAP experience required for invoice processing and accounts payable activities.
• Proficiency in Microsoft Excel, including basic functions and VLOOKUP.
• Experience with both PO and non-PO invoicing.
• Strong organizational skills with the ability to prioritize work and manage multiple tasks in a fast-paced environment.
• High attention to detail and a strong sense of urgency.
• Ability to exercise good judgment and work independently when needed.
• Strong MS Office skills and overall comfort with computer-based systems.
• Effective verbal and written communication skills for handling phone calls and correspondence related to accounts payable.
• Demonstrated ability to meet deadlines and maintain productivity targets.
• Ability to work collaboratively as a dependable team player.

Additional Skills & Qualifications

• High School Diploma or equivalent.
• Previous experience working with an OpenText OCR-based scanning system is a plus.
• Experience reconciling vendor statements and resolving discrepancies.
• Familiarity with 1099 maintenance and related reporting requirements.
• Flexibility and adaptability to changing priorities and processes.
• High level of initiative and willingness to take ownership of tasks.
• Timely and reliable work habits, with a focus on accountability.
• Commitment to contributing to a positive team culture and supporting colleagues.

Work Environment

This role is fully on-site in an office environment, working at cubicles alongside a direct accounts payable team of approximately four people and a larger AP team of about seventeen people. The team regularly reviews productivity reports to ensure performance and accuracy goals are met. The organization emphasizes responsible and safe operations, a supportive culture, and strong community involvement, including long-standing commitments to charitable and community-focused causes. The work setting is fast-paced and deadline-driven, with frequent collaboration and communication across the team and other departments.

Job Type & Location

This is a Contract position based out of Dallas, TX.

Pay and Benefits

The pay range for this position is $23.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dallas, TX.

Application Deadline

This position is anticipated to close on Jun 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.