Facilities Coordinator 1

Job Description

Job Description

Our client in East Liberty is seeking a proactive and customer-focused Facilities Coordinator to support the daily operations of a fast-paced corporate office environment. This role is responsible for coordinating facilities services, vendor management, office operations, and workplace experience initiatives to ensure a safe, efficient, and well-maintained workplace. $16 - 18

Duration: 6-8 Week Contract

Schedule: Monday-Friday, 8:00 AM - 5:00 PM

The ideal candidate is highly organized, service-oriented, and able to manage multiple priorities while building positive relationships with employees, vendors, and stakeholders.

Key Responsibilities

Conduct daily site inspections and office walkthroughs to ensure the workplace remains clean, organized, safe, and fully operational.

Respond to and coordinate work orders, repairs, maintenance requests, and minor facility projects in a timely manner.

Schedule and oversee vendors and service providers to ensure quality work and compliance with service expectations.

Coordinate workplace amenities and services, including food services, fitness offerings, events, mail and courier services, meeting space support, and office moves.

Serve as a point of contact for facility-related inquiries and provide exceptional customer service to employees and visitors.

Maintain facility records, documentation, online resources, and operational reports.

Assist with vendor sourcing, procurement activities, and service contract administration.

Support workplace events and employee engagement initiatives as needed.

Ensure compliance with workplace safety policies, emergency procedures, environmental health and safety requirements, and site-specific protocols.

Assist with emergency response planning, evacuation procedures, and after-hours support when necessary.

Partner with internal teams and service providers to continuously improve the workplace experience.

Required Qualifications

Excellent communication, interpersonal, and organizational skills.

Strong problem-solving abilities and attention to detail.

Ability to work independently with minimal supervision.

Self-motivated, adaptable, and able to thrive in a dynamic environment.

Ability to manage multiple priorities while maintaining a high level of customer service.

Proficiency with Microsoft Office and other business technology platforms.

Comfortable using email, spreadsheets, databases, and workplace management tools.

Ability to occasionally lift, move, push, or carry items required to support office operations.

Strong teamwork skills and a collaborative approach to work.

0-2 years of experience in facilities coordination, property management, hospitality, workplace services, office operations, or a related field.

Experience supporting corporate office environments.

Knowledge of occupational health and safety practices.

Familiarity with building systems such as HVAC, fire protection, mechanical, and electrical systems.

Exposure to vendor management and facilities maintenance coordination.

Experience supporting small laboratory or specialized workspace environments is a plus.

Strong Microsoft Excel skills and basic financial tracking experience.

Hospitality, customer service, or workplace experience background preferred