Executive Assistant, Student Progress and Performance

Executive Assistant, Student Progress and Performance Location: Landmark School Reports to: Director of Student Progress and Performance Position Type: Full-Time, 12 Months Position Overview Landmark School seeks a highly organized and proactive Executive Assistant to support the Student Progress & Performance Department. This individual will provide administrative, logistical, and operational support to the Director of Student Progress & Performance and department staff, ensuring the smooth functioning of key processes such as academic documentation, assessment coordination, compliance reporting, and communication. As the central hub of the department, the Executive Assistant will handle scheduling, data management, and correspondence, ensuring that critical deadlines are met and stakeholders receive timely, accurate information. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast‑paced school environment. The Executive Assistant will report directly to the Director of Student Progress & Performance and work closely with Associate Directors and Coordinators to support the department’s mission. Key Responsibilities Administrative & Operational Support Organize and maintain department files, records, and databases, ensuring compliance with privacy and confidentiality policies. Manage calendars (Google) and schedule meetings with faculty, families, and external partners. Provide logistical support for department meetings, including preparing agendas, taking minutes, and following up on action items. Support the development and distribution of student progress reports, assessment summaries, and compliance documentation. IEP & Compliance Coordination Assist in tracking IEP documentation deadlines and ensuring timely submissions. Maintain an organized system for academic paperwork, student assessment data, and compliance reports. Support communication with public funding agencies, district representatives, and other constituents as needed. Data & Reporting Support Assist in the collection, organization, and distribution of assessment data, ensuring accuracy in reporting. Coordinate with Associate Directors to ensure assessment logistics run smoothly. Event & Meeting Coordination Support the planning and execution of student meetings, training sessions, and department professional development events. Arrange travel, accommodations, and materials for off‑site meetings, conferences, and training sessions. Manage department supply inventory, ensuring materials for assessments, trainings, and meetings are readily available. Key Qualifications Experience & Expertise Bachelor’s degree in Business Administration, Education, or a related field preferred. 3+ years of experience in an administrative or executive support role, preferably in an educational or nonprofit setting. Familiarity with special education processes, IEP documentation, and student assessment procedures strongly preferred. Proficiency in Google Suite, spreadsheets, data merging, and database management systems. Skills & Competencies Highly Organized & Detail‑Oriented – Can manage multiple priorities, track deadlines, and maintain accurate records. Strong Communicator & Relationship Builder – Engages professionally with families, faculty, and external partners. Tech‑Savvy & Process‑Mindful – Comfortable using data systems, managing files, and creating reports. Discreet & Trustworthy – Handles sensitive student information with confidentiality and professionalism. Problem‑Solver & Team Player – Works collaboratively to support the department’s goals and troubleshoot challenges. Why This Role Matters The Executive Assistant ensures the efficiency and effectiveness of the Student Progress & Performance Department, allowing faculty and leadership to focus on student success. By managing administrative tasks, streamlining communication, and coordinating key processes, this role plays a vital part in supporting Landmark’s mission to provide students with the best possible learning experience. To Apply Please indicate your interest in this position by submitting a letter of interest and an updated resume to Meghan Sebens, Director of Student Progress and Performance, View email address on click.appcast.io. The expected salary range for this position is $50,000–$62,000 annually. Final compensation will be determined based on the candidate’s skills, relevant experience, education, and alignment with Landmark School’s pay framework for internal equity. In addition to salary, Landmark offers a comprehensive benefits package for eligible employees. Landmark School does not discriminate on the basis of race, ethnicity, religion, sexual orientation, homelessness, color, national origin, gender, gender identity, genetic information, disability, sex, or age in treatment or employment at Landmark, admission or access to Landmark, or any other aspect of the educational programs and activities that Landmark operates. Landmark is required by Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), Title IX of the Education Amendments of 1972 (Title IX), the Age Discrimination in Employment Act of 1975 and their respective implementing regulations at 34 C.F.R. Parts 100, 104, 106, and 110, not to discriminate in such a manner. Inquiries concerning the application of each of these statutes and their implementing regulations may be referred to the Human Resources Office at Landmark or the Office for Civil Rights, United States DOE or Massachusetts Commission Against Discrimination. #J-18808-Ljbffr National Association of Independent Schools