Medical Assistant - McMinnville

Job Description

Job Description

Job Title: Medical Assistant - McMinnville

Job Description

This Medical Assistant role plays a vital part in supporting a rheumatology practice by creating an efficient patient flow and a welcoming atmosphere for every visitor. You will perform a blend of administrative and clinical tasks, manage daily schedules, and ensure accurate, timely documentation in the electronic health record to support high-quality patient care. Using critical thinking and problem-solving skills, you will help deliver professional, compassionate, and timely care to patients during challenging seasons of their lives.

Responsibilities

• Record patients’ medical history, vital statistics, and test results accurately in the electronic health record.
• Prepare treatment rooms for patient examinations, ensuring rooms remain neat, clean, organized, and fully stocked.
• Interview patients to obtain medical information and measure vital signs, including blood pressure, weight, and height.
• Escort patients to examination rooms and prepare them for evaluation by the physician or advanced practice provider.
• Provide medically appropriate instructions to patients under the direction of a physician or advanced practice provider.
• Ensure all relevant patient information and documentation are complete and available in the electronic record before each appointment.
• Prepare and process FMLA forms, prior authorizations, disability paperwork, referrals, laboratory requests, and prescription refill documentation.
• Use the electronic medical record and scheduling software to manage daily schedules, book new appointments, and coordinate follow-up visits.
• Collaborate closely with other medical assistants and ancillary staff to support smooth clinic operations and coordinated patient care.
• Contribute to a safe and secure environment for patients, visitors, physicians, and coworkers by following established standards, procedures, and legal regulations.
• Apply medical terminology and knowledge of infectious disease precautions while performing clinical tasks and patient care activities.
• Maintain strict confidentiality of patient information and uphold professional standards in all interactions.
• Demonstrate flexibility in managing multiple changing priorities while remaining organized, detail-oriented, and focused on patient needs.
• Use strong interpersonal and communication skills to build rapport with a diverse patient population and support a compassionate care experience.
• Report to and communicate effectively with the medical assistant supervisor regarding workflow, issues, and opportunities for process improvement.

Essential Skills

• GED or high school diploma.
• At least 1 years of experience as a medical assistant, including back office documentation such as prescription refills, laboratory requests, FMLA forms, referral paperwork, and related tasks.
• Hands-on experience with electronic medical records (EMR) and electronic health records (EHR); Epic experience is preferred.
• Proficiency in medical assisting and patient care, including taking vital signs such as blood pressure and performing basic office medical procedures and treatments.
• Knowledge of medical terminology and infectious disease precautions.
• Experience working with EMR and scheduling software, including understanding of insurance and managed care operations.
• Strong computer skills and the ability to work effectively with medical software and electronic documentation.
• Excellent interpersonal and communication skills, with the ability to interact professionally and compassionately with patients and clinical staff.
• Ability to maintain a professional and compassionate demeanor in high-stress situations and manage stress with grace and composure.
• Proven ability to manage multiple changing priorities in an effective and organized manner.
• High level of attention to detail and strong organizational skills.
• Commitment to maintaining confidentiality and following legal and organizational standards.
• National medical assistant certification is highly preferred, and candidates may be in the process of obtaining certification within 30–60 days.

Additional Skills & Qualifications

• Experience working in a rheumatology or specialty care environment is beneficial.
• Familiarity with Epic EMR and other electronic health record systems.
• Interest in growing knowledge of medical, organizational, and administrative practices in a specialty practice setting.
• Enjoyment in providing compassionate care to patients experiencing chronic and complex conditions.
• Comfort working with a diverse patient population and collaborating with multidisciplinary clinical teams.
• Ability to contribute ideas and feedback to improve clinic workflows and patient experience.
• Interest in long-term professional development and staying current with best practices in medical assisting.

Work Environment

This position is based in a rheumatology practice located in McMinnville, Oregon, serving patients from the broader Salem and Willamette Valley region. The practice focuses on treating a wide range of immune-mediated inflammatory diseases and conditions such as rheumatoid arthritis, lupus, gout, psoriatic arthritis, scleroderma, vasculitis, and related disorders. The clinic environment is physician-owned and designed to provide efficient, high-quality care in an outpatient setting. You will work Monday through Friday from 8:30 a.m. to 5:00 p.m., with a 30-minute lunch break, supporting a consistent daytime schedule. The team uses electronic medical records and scheduling software, with Epic preferred, and relies on standard medical office equipment and tools to support patient care. The culture emphasizes quality, compassion, service, and providing excellent care close to home for patients who might otherwise face long wait times or travel distances. The environment values collaboration, professionalism, and continuous learning, with an expectation of maintaining a neat, clean, and well-organized clinical space.

This is a Contract to Hire position based out of McMinnville, OR.

The pay range for this position is $22.32 - $29.72/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in McMinnville,OR.

This position is anticipated to close on Sep 4, 2026.

About Actalent

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.