AI Specialist - Freelance, Remote

AI Specialist - Freelance, Remote

Our client is a U.S.-based strategist and business coach with a high-impact personal brand spanning coaching programs, keynotes, a podcast, and a community for entrepreneurs. They operate a lean, fast-moving team that partners with vendors and requires precise execution across time zones. The culture values speed, high standards, measurable outcomes, and email-first communication.

The client needs a senior, AI-savvy project lead who will diagnose operational inefficiencies and implement AI/tooling to dramatically increase speed and quality. This role owns priority projects end-to-end, coordinates closely with the principals (Christine and Charles), and ensures reliable 24-hour handoffs between Eastern and Philippine time zones. The aim is to replace fragmented workflows and "yes-person" execution with proactive leadership, automation, and measurable impact.

The Impact You'll Make

AI Operations Diagnosis & Automation

• Audit existing workflows, identify bottlenecks, and recommend AI/tool solutions.
• Build and maintain automations (including n8n) and necessary integrations.
• Pilot, measure, and iterate on AI interventions to deliver time savings and quality gains.

Project Ownership & Delivery

• Define scope, milestones, timelines, and success criteria; manage cross-functional initiatives end-to-end.
• Run stand-ups/check-ins; track risks and dependencies; ensure on-time delivery.
• Produce and maintain clear SOPs, documentation, and dashboards for visibility.

Cross-Time-Zone Coordination & Handoffs

• Create and enforce a 24-hour handoff playbook and SLAs between Philippine and Eastern time teams.
• Ensure clear daily summaries, next actions, and owner accountability.
• Provide administrative backups as needed (travel, meeting prep, decks, scheduling).

Vendor & Stakeholder Management

• Coordinate with existing vendors (e.g., high-end LinkedIn specialist), align on objectives, and ensure timely execution.
• Translate strategy into tasks and automations; QA deliverables and close gaps.
• Train/enable internal team members and vendors on updated processes and tools.

Executive Partnership

• Work hand-in-hand with Christine and Charles as a proactive, assertive strategic partner.
• Prepare materials for meetings, manage calendars/invites, and ensure email-first communication cadence.
• Surface risks early, propose solutions, and push projects forward decisively.

Skills, Knowledge and Expertise

Required:

• Proven experience using AI as a specialist specifically within Project Management (designing, implementing, and operationalizing AI-enabled workflows).
• Hands-on automation experience, including n8n familiarity and integrations across common business tools (email, calendar, CRM, LinkedIn).
• Senior-level project management owning cross-functional initiatives end-to-end with measurable outcomes.
• Experience collaborating with U.S.-based executives and working Eastern Time hours.
• Exceptional communication and an assertive, proactive approach
• WFH Set-Up:
• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

Your Superpowers:

• Technical: n8n automation, API integrations, AI/LLM tools, prompt/workflow design, process mapping, data hygiene, QA, documentation/SOPs.
• Project Leadership: scope/timeline/risk management, stakeholder alignment, vendor coordination, KPI tracking, change management.
• Soft Skills: resourceful problem-solver, assertive and accountable, bias to action, excellent written email communication, high ownership, cross-time-zone communicator with strong follow-through.

You should apply if...

• You're a proactive builder who diagnoses problems, proposes solutions, and drives decisions without waiting for direction.
• You're comfortable pushing back, setting priorities, and holding others accountable to timelines and SLAs.
• You thrive in fast-moving environments, enjoy working directly with executives, and can coordinate smooth 24-hour handoffs.
• You care about measurable impact, not activity—your default is to automate, document, and iterate.

What to expect...

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• 40 hours per week
• Monday - Friday: 9:00 am - 5:00 pm (Eastern Time)

Compensation:

• $7 per hour
• No benefits package included

Benefits

About Magic, Inc

Magic has connected top remote talent with fast-growing businesses for over 10 years. Founded in San Francisco in 2015, we now have thousands of remote workers around the world. Magic is backed by Sequoia Capital and Y Combinator. Apply Now

Our Hiring Process

Stage 5: Client Review

Stage 6: Final Interview

Stage 7: Hired

Stage 1: Applied

Stage 2: Interview

Stage 3: Review

Stage 4: Waitlisted

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