Probation Assistant

Probation Assistant

The Puyallup Municipal Court is accepting applications for its Probation Assistant position. This is a regularly budgeted, 35 hour per week position. Applicants are encouraged to apply by July 6th to receive priority consideration. It is impactful to join Team Puyallup and provide meaningful work in support of public service and the well being of our community. We value our culture of demonstrating excellence in our work, being service focused, supporting collaboration and having integrity in all that we do. We encourage those that share these values to apply to our open positions and/or forward to colleagues who may be ready for their next career advancement opportunity.

The successful candidate will perform a variety of basic general office and clerical tasks in support of the Probation Officer and the Court. Tasks follow well defined procedures which are highly routine. Attention to work is required to prevent errors. This position has contact with the public and other City employees. Work is performed in an office setting. The successful candidate will have familiarity and working experience with 480 volt, 3-phase motors and control circuits as well as familiarity with computerized industrial automation networks and Supervisory Control and Data Acquisition (SCADA) systems. Because of the skilled nature of this position, the incumbent will significantly draw upon past work skills, experience, training, and education to perform journey level work.

Essential Functions

• Operates a personal computer using Microsoft Office;
• Provides support to the Probation Officer and Court to include document processing and client assistance;
• Efficient in all facets of basic clerical skills including answering phones, filing, and operating computer data entry programs such as the court's case management system (Judicial Information System) and probation file management system (Lawbase);
• Assists the probation department with intake paperwork, including entering new probation referrals and maintaining data in Lawbase;
• Monitors compliance of treatment obligations with providers; timely entering reports into the court record and notifying appropriate individuals of a report of non-compliance;
• Installs, monitors and maintains the court's SCRAM devices, and refers non-compliance to the Court;
• Monitors communication and compliance reports from other agencies for pre-trial release conditions or sentencing alternatives such as home detention and alcohol monitoring services;
• Completes applications for Interstate Compact Offender Tracking System (ICOTS);
• Responsible for probation office efficiencies by ensuring adequate supplies for UAs and may facilitate UA collection in the absence of the Probation Officer;
• Supports Probation Officer in providing in-house Moral Reconation Therapy (MRT) classes, including scheduling classes and providing class materials; and
• Performs other duties as assigned.

Qualifications

Knowledge of:

• Microsoft Office Suite, Judicial Information System and Lawbase software programs;
• Secure Continuous Remote Alcohol Monitor (SCRAM) system; Proper grammar, punctuation and spelling;
• Basic record keeping and filing practices;
• Generally accepted office procedures and practices;
• Basic arithmetic.

Ability to:

• Work independently spending most days working at a computer entering and extracting data;
• Enter data accurately and process work efficiently;
• Operate software programs such as Word and Windows and standard office machines such as personal computer, copier, scanner, calculator;
• Understand and comply with both oral and written instructions;
• Comprehend organization structure and personnel in order to correctly direct documents, messages, and telephone calls;
• Make accurate arithmetic calculations;
• Establish and maintain effective working relationships with other co-workers, stake holders and the public
• Use tact and judgement in responding to the public, law enforcement, offenders, and officials from other agencies;
• Remain calm and productive in a busy office environment under stressful conditions;
• Maintain confidentiality of sensitive information;
• Meet work schedules/deadlines; and
• Maintain regular, reliable and punctual attendance.

Education and Experience

Graduation from high school (or GED); one year of clerical experience; or, any equivalent combination of experience and training which provides the knowledge and abilities required. Court or misdemeanant probation related experience preferred.

Physical Characteristics and Work Environment

Constant Demands: Sitting, talking, seeing, hearing. Frequent Demands: Standing, walking, kneeling/squatting, repetitive hand motion, handling/grasping objects, bending at the waist. Occasional Demands: Driving, lifting, carrying, climbing, pushing/pulling, climbing stairs and ladders, working at heights/balancing, lifting an average of 15 pounds; maximum of 30 pounds, twisting at the waist, crawling, reaching below the knees - knees to shoulder - above the shoulder, crouching, repetitive arm motion, and foot controls. Environmental Factors: Low noise level with 100 percent of employee's time spent indoors in an office environment.

Selection Process: Those applicants whose qualifications most closely correspond to the City's current needs will be contacted for interviews and/or testing. The appointing authority may conduct second interviews. Notification – Following submission of application, an email acknowledgment receipt of application is given. Persons selected for an interview and/or testing will be notified by email, normally within 15 working days following the closing date on the job announcement. Not Selected – No formal notification is usually sent by the City to applicants not selected for an interview or test. Should the same or another position open for which the applicant wishes to apply, he/she must apply online for each new opening.

General Information: The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge, skills and abilities typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or to balance the workload. Hours of Work – 35 hours per week, with the schedule being finalized by the Court Administrator. FLSA Status – This is a FLSA non-exempt position. Union Affiliation – This is an American Federation of State, County and Municipal Employees (AFSCME) bargaining unit position. Equal Employment Opportunity – The City of Puyallup is an Equal Employment Opportunity (EEO) employer and does not discriminate in any employer/employee relations based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, genetic information, veteran's status or any other basis protected by applicable discrimination laws. Background – The City of Puyallup will need to obtain the proper background and criminal history information pursuant to RCW View phone number on click.appcast.io for positions where the employee will or may have unsupervised access to children, developmentally delayed persons or vulnerable adults. Disability – In compliance with the Americans with Disabilities Act, disability will be considered only in the context of an applicant's ability to perform essential functions of the job and to determine reasonable accommodation. Accommodation to participate in the job application and/or selection process for employment will be made upon request with reasonable notice. Please contact the Human Resources Department for further information. The physical demands described in this job announcement are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Identification – Applicants who are offered employment with the City are required to provide proof of identity and authorization to work in the United States within three days of date of hire, as required by the 1986 Federal Immigration Reform and Control Act. A list of acceptable documents verifying identity and authorization to work will be provided to those who are offered employment. The City uses E-Verify program. Drug-Free Workplace – The City of Puyallup is a drug-free, tobacco-free workplace. Note – The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.