Commercial Real Estate Paralegal

Commercial Real Estate Paralegal

Hempel Real Estate is seeking a highly detail-oriented and motivated Commercial Real Estate Paralegal to support the legal team in connection with commercial real estate transactions, leasing matters, entity governance, and financing activities. This position offers the opportunity to work closely with senior legal leadership and gain exposure to acquisitions, dispositions, financings, and lease transactions within a dynamic in-house commercial real estate environment.

The Paralegal will assist in coordinating and supporting real estate transactions from inception through closing and post-closing. The role includes document preparation, transaction checklist management, transaction coordination, corporate compliance support, and assistance with commercial real estate transactions from inception through post-closing.

This position plays an important role in maintaining organization and workflow across multiple active transactions while ensuring documentation and deadlines are managed effectively. This is an excellent opportunity for a motivated legal professional seeking to build or further develop a career in commercial real estate law while working on sophisticated commercial real estate transactions in an in-house legal environment. The ideal candidate is eager to develop expertise in commercial real estate transactions, possesses a strong attention to detail, has a solid understanding of basic real estate concepts and legal documentation, and is motivated to grow into a trusted member of the legal team. This position reports directly to the Chief Legal Officer, while fully supporting and working closely with additional legal team members.

Key responsibilities (are inclusive of but not limited to):

• Prepare and organize documents related to acquisitions, dispositions, and financing transactions
• Maintain transaction checklists and track key deadlines and milestones across active matters
• Coordinate document execution and obtain signatures from internal and external parties (e.g., counterparties, lenders, title companies)
• Draft and revise leasing documents – lease agreements, amendments, estoppels, and SNDAs – using established templates
• Prepare lease abstracts and summarize key business terms
• Coordinate title and survey matters, organize due diligence materials, and identify issues requiring attorney review
• Draft entity resolutions and maintain corporate records and entity organizational documentation
• Manage legal entity filings, annual renewals, registered agent updates, and compliance tracking across the entity portfolio
• Coordinate transaction closings, maintain closing checklists, assemble electronic closing binders and assist with post-closing documentation and follow-up through completion
• Prepare and organize loan and financing documentation, including tracking conditions to closing/funding
• Maintain organized and up-to-date electronic transaction files, ensuring documents are accurately named, filed, and readily accessible
• Serve as a point of coordination with outside counsel, lenders, title companies, and internal teams to support transaction execution
• Assist with preparing, organizing, and maintaining transaction due diligence materials and closing deliverables
• Prepare signature packets and coordinate execution of transaction documents
• Other duties as assigned

Minimum skills & qualifications:

• Bachelor's degree or Paralegal Certificate strongly preferred. Candidates with substantial relevant commercial real estate transactional experience may be considered in lieu of these qualifications.
• Minimum 3 years of experience in a law firm, title company, commercial real estate company, or similar environment
• Strong attention to detail and excellent organizational and time management skills
• Excellent verbal and written communication and problem-solving skills
• Demonstrated interest in commercial real estate transactions and legal operations
• Strong organizational and time-management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Highly professional

Desired qualifications & characteristics:

• Experience supporting commercial real estate transactions, including acquisitions, dispositions, leasing, financing, title, or due diligence matters
• Experience with financing or loan documentation is a plus
• Highly dependable and resourceful
• Takes ownership of responsibilities, actions, and results
• Team-oriented
• Calm under pressure
• Inquisitive
• Ability to anticipate issues, communicate proactively, and work independently while knowing when to seek guidance

Additional requirements:

• Ability to travel occasionally for team events and meetings or collaboration
• Exceptionally self-motivated with the ability to work autonomously
• Proactive communicator across email, verbal, and instant messaging
• Must be 18 years or older
• Must have unrestricted work authorization to work in the United States

Our benefits offered:

• Medical insurance coverage - covered 90% by employer for the employee
• Dental insurance coverage
• Vision insurance
• 401(k) plan - 4% match on a 5% contribution
• Short-term disability insurance
• Long-term disability insurance
• Life insurance
• Accidental insurance
• Critical illness insurance
• Hospital indemnity insurance
• Employee assistance program (EAP)
• Pet insurance
• Unlimited planned paid time off
• Paid company holidays
• Family day
• Free downtown parking
• Class A onsite amenities which include access to:
• Fitness center
• Sauna
• Cold plunge
• Pickleball court
• Golf simulators