Administrative Assistant

Administrative AssistantUnder the direction of the Superintendent of Schools, the Administrative Assistant performs record keeping and administrative secretarial work in supporting the Administrators and office activities within Central Office.Examples of Responsibilities:Performs administrative support for the Administrators, Directors, Coordinators, and other staff within the central office.Performs various daily functions which include drafting/preparing correspondence to faculty, parents, and outside agencies. Schedules meetings and maintains calendars.Monitors and orders supplies.Processes incoming and outgoing mail.Assists students, building staff and visitors.Receives, screens and routes incoming calls; operates school security systems and provides assistance to visitors.Qualifications:High school graduation with courses in office procedures and business practices; Associate's degree in related field desirable; two years of progressively responsible office experience; or any equivalent combination of education and experience.Knowledge: Thorough knowledge of office procedures, practices and terminology. Good working knowledge of the use of office and data processing equipment, business arithmetic, American business English and spelling. Basic knowledge of accounting techniques.Ability: Ability to organize time and to work independently and accomplish tasks. Ability to maintain detailed statistics, records, and clerical records. Ability to deal effectively and tactfully with the public. Ability to maintain confidential information. Ability to compose correspondence and to prepare, type, and proofread reports as to form and logic flow. Ability to communicate effectively with the public, coworkers, other employees, other departments, officials, and other agencies. Ability to maintain detailed budget accounts, financial records, and clerical records. Ability and willingness to learn job-related skills. Ability to satisfy attendance requirements.Skill: Superior administrative and secretarial skills. Expertise and skill in utilizing personal computers, popular word processing, database, and spreadsheet applications. Excellent customer service skills. Skill in all of the above listed tools and equipment.Physical Requirements: While performing the duties of this job, the employee is frequently required to work at a desk; regularly convey information to employees, students and the public; regularly move about inside the office to access file cabinets and office machinery. Regularly required to walk, stand, sit, stoop, talk, and hear; operate objects, tools, or controls; pick up paper, files, and other common office objects. The employee must occasionally lift and/or move objects weighing up to 10 pounds, such as supplies, folders, and books. Ascends/descends stairs to reach supplies and storage areas and attend meeting places. Ability to operate a keyboard and calculator at efficient speed and to view computer screens for extended periods of time.Salary/Benefits: As listed in the Agreement between the Burlington School Committee and Burlington School Office Personnel.Burlington Public Schools is committed to maintaining a work and school environment free from discrimination on the basis of race, color, religion, national origin, sex, gender, sexual orientation, gender identity, pregnancy or pregnancy status, age, genetic information, ethnic background, ancestry, disability, homelessness, immigration status or any category protected by state or federal law. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.We are proud to be an Equal Opportunity Employer.