School Secretary, Senior - (2026-2027) Cadre

School Secretary, Senior

Under general supervision, performs clerical and secretarial support for an MPS elementary or middle school site; provides information and assistance to MPS staff, students and clients; resolves operational issues, using knowledge of the operations and policies of MPS.

Essential duties and responsibilities may include, but are not limited to, the following:

• Provides clerical and standard secretarial support for the School Principal; performs administrative support duties for assigned school site within scope of authority and training, and in compliance with MPS policies and quality standards; duties may vary according to job assignment.
• Exercises initiative in performing work assignments; applies judgment and knowledge of the operations of the school to resolve problems and make work process decisions; refers matters requiring policy interpretation to supervisor for resolution.
• Provides customer service, information and assistance to MPS staff, students, parents, visitors and others having business with MPS; coordinates communication at school site; explains MPS rules, policies and procedures; works independently, and makes appropriate decisions based on experience.
• Performs bookkeeping and accounting functions; collects special fees and payments.
• Collects data and reports information; maintains accounts for budget, grant funds, purchasing, payroll, timekeeping, transportation, enrollment, attendance, registration, and records requests.
• Monitors school security system, locks and unlocks doors, and manages key controls.
• Maintains computer database and files; enters data; researches electronic and paper files, records, and documents; reviews and updates statistical information, reports and technical documents; collects and compiles statistical data; develops and creates technical and operational reports.
• Accesses MPS files, and locates information for clients, staff, local agencies and others as authorized.
• Completes and coordinates special projects and research functions.
• Prepares, compiles and distributes school calendar, information packets and other communications.
• Keeps daily attendance records for staff, and records of overtime and compensation time; assists with managing timekeeping records and payroll reporting; secures substitutes to cover classrooms.
• May coordinate, prioritize, cross-train and review work of clerical and support staff. Orders, receives and distributes supplies and equipment.
• Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment Enthusiastically promotes the Superintendent's goals and priorities in compliance with all policies and procedures. Maintains absolute confidentiality of work-related issues, records and MPS information. Other duties or tasks may be assigned on an as-needed basis.

Minimum Qualifications:

• High School Diploma or GED equivalent; AND three (3) years of office administration experience in a public school district; OR an equivalent combination of education, training and experience as determined by Human Resources.

Knowledge of: Applicable policies, procedures and regulations covering specific areas of assignment. Specialized MPS and state agency software applications and network operating environments. Customer service principles, protocols and methods. Local community resources and community services programs. Principles of record keeping and records management. Professional standards for business correspondence, writing, spelling and grammar. Office practices and procedures. Business and personal computers, including spreadsheet, word processing, and database software applications.

Skill in: Operating business computers with standard and specialized software applications. Researching computer databases, and compiling information for reports and special projects. Meeting critical time deadlines. Entering information into a computer system with speed and accuracy. Making mathematic calculations with speed and accuracy. Providing effective customer service, and dealing tactfully and courteously with the public. Following verbal and written instructions. Establishing and maintaining effective working relationships with co-workers. Communicating effectively verbally and in writing.

License and Certification Requirements: A valid Minnesota State Driver's License may be required.

Physical Demands and Working Environment: Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.