Records Assistant - Temporary Assignment

Job Summary

This position performs technical duties in the processing and maintenance of department records. Work is performed and duties are carried out in accordance with established policies, procedures, and Borough core values: Accountability, Customer Focus, Dedication, Integrity, Responsiveness and Teamwork. This position involves reviewing a wide variety of legal land documents to identify and extract specific information required for document metadata within a records management system. A high level of accuracy is essential when applying document naming conventions, locating required information within each document, and entering data into the appropriate metadata fields. Applicants selected for an interview will be required to complete a skills assessment to evaluate job-related knowledge and competencies. Please Note: This position is a 6 Month Temporary Assignment from Date of Hire.

Pay Grade

D1

Minimum Requirements

High School diploma or equivalent. One year of experience in a similar position, sufficient to understand the basic principles relevant to the major duties of the position. Relevant experience includes professional experience in the following fields: Experience reviewing and extracting specific data from complex or technical documents. Familiarity with digital records management system. High attention to detail and data accuracy. Ability to follow document naming conventions. Possession of or ability to readily obtain a valid driver's license issued by the State of Alaska for the type of vehicle or equipment operated. Must successfully pass a pre-employment background check and physical. Completion of required Incident Command System (ICS) courses in accordance with established Borough policy.

Duties/Responsibilities

• Reviews records for accuracy and completeness; researches and corrects incorrect information.
• Prepares paper files and records for microfilm and verification.
• Enters folders into Borough-wide records management system.
• Prepares and scans large documents.
• Reviews microfilm to verify successful conversion.
• Returns paper files to shelves or transfers files to the Records Management Division for off-site storage or destruction; creates records transfer sheets and destruction forms.
• Runs reports from the records management database for local, interim and permanent storage of Borough records.
• Performs related duties.