Student Support Strategic Initiatives Manager

Vision The vision of the NOLA Public Schools is that every student receives a high-quality education that fosters their individual capabilities, while ensuring that they thrive, achieve physical and mental wellness, and are prepared for civic, social, and economic success. Position Summary The Director of Student Support Strategic Initiatives will provide leadership for all activities that relate to the efficient and effective operation of the office organization and coordination across disciplines for the Student and School Support Department while focusing on all operational and administrative mandates of the program. Essential Duties and Responsibilities Administrative Duties Coordinates and oversees Student Support leadership team initiatives; Support the department leaders in managing Legal and legislative requirements as a result of litigation, legislative, and other federal and state initiatives; Coordinates communication and ensures consistency of collaboration across the leadership team; Provides project management to support the development of professional development opportunities across the department and in collaboration with other departments; Oversee the development of a department-wide calendar and streamlined methods of communication across team members to ensure transparency; Coordinates and facilitates Special Education Advisory Council Meetings and initiatives, in collaboration with the Chief Student Support Officer; Serve as Project Manager for major departmental initiatives in alignment with the strategic plan. Budget Coordination Oversee coordination of the application and expenditures of all state and local funds, to also include external grant funds, when applicable; Coordinates with Finance Department on federal grant applications; Compiles detailed reports on the activity and balances of each of the Student Support department’s budgets utilizing the district’s data system (MUNIS) as requested; Reviews and ensures that budgets are in compliance with the Louisiana LAUGH Guide and staffing allocations; Requests new G/L account codes in MUNIS; Makes budget projections for the upcoming years for all Student Support budgets, both state, federal, and local; Researches and implements mandated federal and state changes impacting the Student Support Department. Purchasing Reviews and ensures that budgets are in compliance with the Louisiana LAUGH Guide and staffing allocations; Requests new G/L account codes in MUNIS; Makes budget projections for the upcoming years for all Student Support budgets, both state, federal, and local; Researches and implements mandated federal and state changes impacting the Student Support Department. Fixed Asset Reporting Assists IT with inventory tracking of all Student Support inventory purchased with federal, state, and local funds; Inputs Fixed Asset and Walkable Asset Data into MUNIS for tracking purposes; Prepares Annual Blanket Order Purchase Orders to cover Material and Supplies for Student Support. Medicaid Duties Coordinates the district’s Medicaid program and ensures compliance by communicating with providers and collaborating with the contracted billing agent; Maintains the District Medicaid billing and documentation system; Downloads eSER Student Eligibility File to provide to Medicaid documentation system for upload; Directs input of Student Speech, Vision, Hearing, O/T, P/T Evaluations into the district documentation system for Medicaid Billing; Oversees the completion of the Annual Medicaid Cost Reporting; Participates in State Medicaid Monitoring Audit; Implements transportation billing for Medicaid, when applicable; Maintains weekly meetings with the third-party Medicaid contracted provider; Ensures that all Claims are processed timely with third-party biller; Works with Student Support Staff to rectify Medicaid Documentation issues; Reviews documentation system logs, billing statements, and cost reports to ensure maximum funds are recouped by the district; Develops a strategy, across all funding areas (Early and Periodic Screening, Diagnosis and Treatment; Nursing; Behavioral Health; Therapy; Personal Care Services; ABA; Optometry; Physician; and Special Transportation) in collaboration with the third-party Medicaid provider to maximize funding opportunities through the Medicaid program; Attends all Medicaid convenings and training opportunities and share information with the third-party Medicaid provider; Collaborates with LEA Schools and Non-LEA Contracted Services Schools to eliminate challenges faced with Documentation and Billing and provide training/support as needed. Contract Responsibilities Coordinates all 3rd party service contracts maintained in the department to prevent any disruption of services to students; Drafts contracts, route them to the appropriate departments, and follow all procurement guidelines as it relates to contract management; Follows-up with appropriate staff and external providers to ensure timely completion of contracts and submit completed contracts to the appropriate departments and team members; Maintains a contract tracking system to ensure appropriate funds are available and contracts are up to date; Coordinates all Requests for Proposals (RFPs) in collaboration with the Purchasing Department; Participates in construction of RFPs and monitor the progression of RFPs to completion and ensures that awarded Contractors/Providers have executed agreements in place for the appropriate time-frames; Reviews and validates all invoices and service verification documents submitted by contracted service providers; Prepares Shared Services MOU’s with non-LEA Charter Schools; Prepares Shared Services billings to non-LEA Charter Schools and forward to Finance for dissemination. Accounts Payable Functions Completes the liquidation of the departments grants to ensure compliance with all local and state mandates; Processes all Student Support Employee Expense Claims for Travel/Itinerant mileage reimbursements; Forwards copies of completed Purchase Orders and Packing Slips to A/P for invoice payment. Non-Public School Functions Utilizes the districts’ financial management system to maintain accurate data on all expenditures for both public and non-public schools and the department; Participates in the Annual Non-Public School meeting with the department lead to explain Materials and Supplies allocation process; Timely prepares/Communicates the Non-Public Schools IDEA allocation for Materials and Supplies; Processes all Purchase Requisitions for Non-Public Schools IDEA allocation and confirm receipt of goods with all schools; Participates in annual Non-Public School meeting to explain Materials and Supplies allocation process; Tracks Non-Public orders and ensure that the complete budget is exhausted for each school. HR Duties Coordinates the preparation of Forms A-87 with Finance Department by supplying Staffing Lists; Responds to HR inquiries regarding Employee Organization/Object/Project coding in MUNIS. Auditing Responsibilities Assists with the compilation of data for requests from internal and external audits and in the preparation of response to fiscal inquiries. Other Responsibilities Reports monthly usage to vendors, as required; Back up payroll processing for Student Support; Ordering of needed computer supplies/hardware; Other duties as assigned. Education and Experience Associate’s Degree with a minimum of five years of professional experience in an educational leadership position required; Experience in diverse learner leadership preferred; Experience in district operations with a focus on diverse populations, non-profit accounting, internal controls, and accounting systems preferred. Preferred Skills and Management Experience Strong verbal and written communication skills; Fiscal experience reflecting thorough knowledge of automated financial and accounting systems; Advanced technical accounting experience reflecting ability to analyze complex financial transactions, reports and summaries and recommend course of action for Student Support; Progressively responsible experience applying accounting principles and methods in complex business initiatives and developing and implementing accounting policies and procedures. $50,400 - $78,735 a year Salary Offers Our salary offers reflect a commitment to equity and transparency. Each offer is determined by education, years of experience, and alignment with compensation across similar roles within the district. Work Environment Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) part of the workday; Required to exert physical effort in handling objects more than 30 pounds rarely; Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals) rarely; Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely; Normal setting for this job is an office/school setting. Performance Evaluation The employee will be evaluated based on the above position using either two methods: via COMPASS/LEADS or a NOLA-PS evaluating instrument. If the employee holds an Educational Leadership certification, he/she will be evaluated via COMPASS/LEADS to ensure renewal of certification. EEOC Statement NOLA Public Schools is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, lawful alien status, national origin, age, marital status, non‑job related physical or mental disability, or protected veteran status. #J-18808-Ljbffr NOLA Public Schools