Medical Transportation Communications Specialist III

About the Position Day - 12 Hour (United States of America) Department: Transfer Center Commitment: Part Time - 0.75 FTE Schedule: 12-HR, Day Shift Key Responsibilities Provides a professional, efficient response to incoming EMTALA and Non-EMTALA requests and consult services for patients needing services at SHC. Partners with nurses and physicians to distinguish both the urgency and escalation of requests, following Destination Service Line and Transfer Center guidelines to determine priority and reprioritization of patients. Conducts initial telephone intake of information to generate the Medical Record and/or Pre‑admission related to requests for transfer of patients from outlying healthcare facilities to Stanford Healthcare and identifies appropriate receiving services needed based on diagnosis, as well as partnering with nurses and physicians to appropriately identify the receiving service. Develops and promotes positive effective customer service relations with all callers from outside facilities, family members, peers, other air medical transport providers, as well as inter‑departmental calls following the principles of CI CARE and HIPAA compliance. Activates flight and ground transport teams using multiple communication systems and safety protocols, initiates appropriate actions based on the situation and SHC policy. Ensures accurate and timely dispatch of transport requests. Maintains communication with the transport teams always, discerning and relaying pertinent information about the transport to the flight crew. Maintains an accurate database of referral hospital locations. Reads and interprets county, state and specialized maps for determining locations of accident scenes or referral sources as well as access to these areas. Keeps an open line of communication with appropriate agencies to ensure proper coordination of transport services in emergency and trauma‑related transport activities. Serves as primary communication link and liaison between Life Flight crews and medical teams, referring and receiving facilities/agencies, pilots and the physicians throughout the transport. Validates accuracy of information of ongoing events and communicates pertinent details to team members such as patient transfer progress, team updates, and destination information with ETA as needed. Translates chronology of events into the electronic medical record and flight documentation systems (Epic, Flight Vector, Complete Flight). May assist with training, assigning and reviewing the work of Communications Specialists. Examines, reads and interprets weather products including radar and satellite systems as requested. Monitors weather conditions, utilizes flight following systems and all other communication equipment associated with Life Flight transports, missions, as well as incoming air traffic from outside sources. Operates communications center’s multi‑telephone lines, two‑way radio transmission and receiving console, computer database, mapping systems and equipment in support of air‑based medical patient transport services. Provides information on aircraft or ground transport availability, weather projections, locations and time estimates. Receives incoming calls and coordinates teleconferences with referring and attending physicians, flight nurse, referral source and appropriate receiving units, including advising physicians and nurses regarding the ramifications of denying admission to patient protected under EMTALA rules and regulations. Responds to emergency transport calls and dispatch of Life Flight crews per established procedures. Initiates EPIC registration account for Life Flight billing; create the HOV (Hospital Outpatient Visit) for accurate revenue collection. Manages staffing coverage and API for departmental shortages daily. Manages response to County based EM (Emergency Medical) System notifications. Attends Safety Meetings and Daily Safety briefing on admissions and readiness, as well as post flight de‑briefings, and manages Complete flight for all Life Flight activity. Manages patient placement for “Psychiatric Out of ED process”, records management, facility location, organization of transportation as needed. Coordinates transportation to SHC from SHC off‑site facilities as requested. Ensures expedited coordination of SIR (Stroke Interventional Radiology) Activation Process for neurology calls, connecting the Administrative Nursing Supervisor, Cath lab, Neurology team, Critical Care Response Team, and LifeFlight. Daily compilation of on‑call schedule for all Service Lines for departmental distribution. Training and management of HIMS (Health Information Management System) scanning, and records management. Training and knowledge of Life Image to manage incoming images and scans from all outside facilities for hospital wide use, as well as Transfer Center specific images. Actively teaches and supports outside facilities in loading images. Manages Security cameras, Sky connect‑GPS tracking software, Flight Vector, and Google Earth for flight tracing, related to incoming and outgoing air traffic. Training and management of Voalte and Microsoft Excel for Data Base maintenance. Maintains and upholds the TC Safety standards, as well as understanding of the PAIP (Post Accident Incident Plan) and the CS role in initiating emergency action plans when required. Demonstrates the ability to maintain control in stressful situations, and function independently as a skilled team member in meeting emergent business needs. Triages and performs multiple critical tasks in a stressful environment and completes tasks in a timely manner. Participates on panel for hiring, orienting, and mentoring new staff. Acts as resource to staff and management on procedures and process improvement. Qualifications High school diploma or GED equivalent. Associate's Degree (Preferred). Preferred Experience Three (3) years of progressively responsible and department work experience. Participate in a minimum of one management approved project with defined goals and outcomes. Epic super User, Life Image super user, Flight Vector Super User. Knowledge, Skills and Abilities Ability to independently perform the full range of Life Flight dispatch and related communication support functions. Ability to maintain confidentiality of sensitive information. Ability to perform complex tasks, prioritize multiple projects, and work under pressure to meet deadlines in a fast‑paced environment. Ability to remain calm under pressure and apply sound judgement. Ability to speak and write effectively at a level appropriate for the job. Knowledge of Medical Terminology. Licenses and Certifications EMT - Emergency Medical Tech (preferred). IAMTCS Certified (preferred). Emergency Dispatch Certificate (preferred). Physical Demands and Work Conditions Blood Borne Pathogens Category III - Tasks that involve NO exposure to blood, body fluids or tissues, and Category I tasks that are not a condition of employment. Commitment to Exceptional Patient Experience Stanford Health Care sets a high standard for delivering value and an exceptional experience for patients and families. Candidates and employees must adopt and execute C‑I‑CARE standards for all patients, families and towards each other. The three experience pillars are: Know Me, Show Me the Way, and Coordinate for Me. Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non‑discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements. #J-18808-Ljbffr LE0010 Stanford Health Care