Senior Office Assistant # 771 Health Services (Wellness Centers)

Senior Office Assistant

SUSD is proud to offer a comprehensive benefit package: FREE health benefits through Kaiser for Employee and Family, Paid Vacation days, Sick Leave Days, Floating Holiday.

Job Description / Essential Elements: Print SENIOR OFFICE ASSISTANT DEFINITION: Under the direction of an assigned supervisor, perform a variety of diversified clerical duties in support of an assigned office or program; answer phones and greet and assist students, parents and visitors. EXAMPLE OF DUTIES: Perform a variety of diversified clerical duties in support of an assigned office requiring an understanding of a process or functional area at an assigned District office or school site; assist in assuring smooth and efficient office operations. Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate; schedule appointments for administrators. Receive, greet and direct visitors; respond to inquiries and provide a variety of information to staff, students, parents and the general public related to District standards, procedures, policies and programs. Type letters, forms, memoranda, bulletins, reports, lists, requisitions, flyers, newsletters or other materials from oral or written instructions; compose routine correspondence; proofread completed typing assignments and other documents as directed. Input data into an assigned computer system and generate computerized reports; maintain automated records; assure accuracy of input and output information. Compile information and prepare and maintain logs, files and records related to assigned activities; review and verify the accuracy and completeness of various documents; prepare reports as directed; verify and process forms and applications. Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed. Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software. Communicate with other departments, District staff and outside organizations to exchange information and resolve issues or concerns related to assigned activities; prepare and coordinate schedules and calendars as directed. Participate in attendance-related duties as assigned by the position; contact parents and guardians to verify absences; prepare and maintain attendance and absence reports and lists according to established procedures; issue readmits to students. Assist in monitoring inventory levels of office supplies and materials; assist with ordering, receiving and maintaining inventory of office supplies and materials. Attend assigned meetings and conferences; take minutes and prepare related paperwork as directed. Participate in a variety of school office functions such as registration, accounting and guidance as assigned by the position; assist in organizing field trips and special events. Assist with administering basic first aid to students and staff as assigned by the position; prepares and maintains related records; administer medications as directed; notify parents of ill or injured students as needed. Collect various monies and fees for an assigned office or program; maintain auditable records; monitor expenditures and budgets as assigned by the position. Train and provide work direction to new employees and student assistants as assigned. Maintain regular and prompt attendance in the work place. OTHER DUTIES: Perform related duties as assigned. KNOWLEDGE OF: Modern office practices, procedures and equipment. Basic terminology, processes and operations of assigned office. Telephone techniques and etiquette. Record-keeping and report preparation techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Operation of standard office equipment including a computer. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Basic math. ABILITY TO: Perform a variety of diversified clerical duties in support of an assigned office or program. Answer telephones and greet the public courteously. Type or input data at 45 words per minute from clear copy. Operate a variety of standard office equipment including a computer. Maintain records and files. Compile, assemble, verify and prepare data for records and reports. Understand and follow oral and written instructions. Determine appropriate action within clearly defined guidelines. Compose correspondence and written materials independently. Establish and maintain cooperative and effective working relationships with others. Communicate effectively both orally and in writing. Complete work with many interruptions. Receive, sort and distribute mail. Add, subtract, multiply and divide quickly and accurately. Develop and maintain cooperative working relationships with those contacted in the course of work. Carry out oral and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described. Lift and/or carry up to 25 lbs at waist height for short distances. Bend at the waist. Reach overhead, above the shoulders and horizontally, grasp, push/pull. EDUCATION AND EXPERIENCE: Any combination of education, training and/or experience equivalent to: graduation from high school and one year of general clerical experience. Licenses and Other Requirements: Some positions in this classification may require a valid First Aid Certificate issued by an authorized agency within six months of employment. ENVIRONMENT: Indoor work environment. PHYSICAL DEMANDS: Employee in this position must have/be able to: Enter data into a computer terminal/typewriter and operate standard office equipment. Sit for extended periods of time. See and read a computer screen and printed matter with or without vision aids. Hear and understand speech at normal levels and on the telephone, with or without hearing aids. Lift and/or carry up to 25 lbs at waist height for short distances. Bend at the waist. Reach overhead, above the shoulders and horizontally, grasp, push/pull. CSEA Chapter 821 Salary Range: 29

EDUCATION AND EXPERIENCE: Any combination of education, training and/or experience equivalent to graduation from high school and one year of general clerical experience. Licenses and Other Requirements: Some positions in this classification may require a valid First Aid Certificate issued by an authorized agency within six months of employment. Possession of a valid typing certificate for 45wpm. Satisfactory testing in typing is required by the closing date. All applicants including current District employees are required to supply their valid typing certificate. Candidates must provide a valid typing certificate from SUSD School for Adults only. Typing Tests are given on Tuesday, Thursday & Friday *By Appointment Only* Please call View phone number on click.appcast.io to schedule an appointment or email Brian Canepa @ View email address on click.appcast.io. Sign up and pay the $10.00 fee* in the front office. *Entitles participant to (3) 5-minute timed tests on day of payment. Photo Identification/Picture ID Required at time of test. Satisfactory testing in typing is required by the closing date. All applicants including current District employees are required to supply their valid typing certificate. Candidates must provide a valid typing certificate from SUSD School for Adults only dated within the past five (5) years.

• Letter of Introduction
• Resume (Current Resume)
• Typing Certificate (Valid Typing Certificate 45wpm from SUSD School for Adults)

Applicants are requested not to make contact with members of the Board of Education, the administrative staff or potential panel members. Candidates not following these guidelines are subject to disqualification from the interview process. Stockton Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment), and bullying based on a person's actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, ethnic group identification, age, religion, marital status, pregnancy, parental status, sex, sexual orientation; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. El Distrito Escolar Unificado de Stockton prohbe discriminacin, acoso (incluyendo acoso sexual), atormentar o coercionar, e intimidacin incluyendo: la discriminacin contra un individuo o grupo por motivos de raza, color, ascendencia, nacionalidad, origen nacional, estado migratorio, identificacin de grupo tnico, etnicidad, edad, religin, estado civil, embarazo, estado parental, discapacidad fsica o mental, sexo, orientacin sexual, gnero, identidad de gnero, expresin de gnero o informacin gentica; una percepcin de una o ms de tales caractersticas; o asociacin con una persona o grupo, con una o ms de estas caractersticas reales o percibidas. For inquiries regarding our non-discrimination policies, please refer to the following contacts. Kindly refrain from contacting these individuals regarding the application process. Para consultas sobre nuestras plizas de no discriminacin, consulte los siguientes contactos. Por favor, abstngase de comunicarse con estas personas con respecto al proceso de solicitud. Joanne Castillo Constituent Services Director, Title IX Coordinator View phone number on click.appcast.io View email address on click.appcast.io Dr. Dwight Rogers Director Of Equity, Diversity & Family Engagement, Equity Compliance Officer View phone number on click.appcast.io View email address on click.appcast.io Jennifer Robles School Counselor Program Specialist, Section 504 Coordinator View phone number on click.appcast.io View email address on click.appcast.io