LEGAL SUPPORT SPECIALIST

LEGAL SUPPORT SPECIALIST

The mission of the Department of Finance and Administration is to provide Arkansas citizens convenient, effective, and courteous service which will encourage voluntary compliance with tax, license, and child support laws.

Position Information

Job Series: Inspectors and Investigators – Legal Support

Classification: Legal Support Specialist

Class Code: ILS03I

Pay Grade: SGS06

Salary Range: $52,137 – $77,163

Job Summary

The Legal Support Specialist provides vital administrative and clerical support to legal teams in government departments/agencies. The role is central to ensuring that legal operations run smoothly by managing case files, preparing legal documents, conducting routine research, and coordinating communications with clients, court personnel, and a variety of assorted personnel. Legal Support Specialists blend strong organizational abilities with a clear understanding of legal terminology and procedures to assist attorneys and paralegals in the seamless execution of legal tasks.

Primary Responsibilities

Draft, proofread, and format legal documents such as contracts, pleadings, briefs, motions, and correspondence.

Organize, maintain, and update case files and legal databases to ensure that documents are accurate and readily accessible.

File legal documents with courts and regulatory bodies, ensuring that all submissions comply with procedural requirements and deadlines.

Manage document tracking systems to monitor filing deadlines and critical case dates.

Conduct routine legal research and compile information on case law, statutes, regulations, and legal precedents as directed by legal personnel.

Enter and update case information in legal management systems and databases accurately.

Assist with scheduling appointments, coordinating meetings, and managing legal calendars for attorneys and legal teams.

Handle telephone calls, greet clients, and perform other front-office duties as necessary.

Serve as a point of contact between legal teams, clients, and external agencies, providing updates and relaying important information.

Assist in organizing and coordinating depositions, hearings, and conferences.

Maintain the confidentiality of sensitive legal documents and information.

Ensure that all work complies with relevant legal standards, agency policies, and ethical guidelines.

Knowledge and Skills

Ability to manage multiple tasks, maintain accurate records, and meet strict deadlines.

Keen eye for catching errors and ensuring the accuracy and consistency of legal documents and data.

Familiarity with legal management software, Microsoft Office Suite, and document management systems.

Strong written and verbal communication skills to effectively draft documents, interact with clients, and convey essential information to legal team members.

Commitment to maintaining the integrity and confidentiality of sensitive legal information.

Understanding of legal terminology, court procedures, and the fundamentals of legal research.

Minimum Qualifications

Completion of a legal support or legal secretarial training program, or experience in legal administration or specialized legal support roles may be required.

Licensure/Certifications N/A

Other job related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee.

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

Only completed applications with work history will be accepted. Applications must include complete work history and references. A resume may accompany the state application but will not be substituted for any part of the application. False, misleading, or incomplete statements may result in disciplinary action and possible termination.

Veteran Preference: A copy of a DD-214 must be submitted to the Hiring Official at the time of interview to be considered for Veteran Preference.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS at View phone number on click.appcast.io or dhs.gov/e-verify.