Alumni Coordinator

Location: Columbus, IN Full-time Join a team that’s changing lives. At Indiana Treatment Centers and our affiliated treatment centers, we are building something different—programs that deliver exceptional, person-centered care and restore hope for individuals, families, and communities impacted by substance use and mental health disorders. Our work is grounded in trauma-informed care, compassion, and integrity, and every team member plays a meaningful role in a client’s recovery journey. Whether you’re bedside in medical, guiding clinical programming, supporting recovery services, or ensuring smooth day-to-day operations, you’ll be part of a collaborative, mission-driven team that shows up for one another and the people we serve. We offer modern, well-trained workplaces, opportunities for growth, and leadership that invests in your success. If you’re looking for a place where your work truly matters—and where you’ll make a lasting impact—this is it. We’re glad you’re considering joining our team. About the Role The Alumni Coordinator is responsible for developing, implementing, and sustaining a comprehensive alumni program that supports patients transitioning into long-term recovery. This role plays a critical part in improving patient engagement, strengthening continuity of care, reducing readmissions, and supporting long-term recovery outcomes. The Alumni Coordinator serves as a bridge between discharged patients and ongoing recovery support services, ensuring a consistent, patient-centered approach aligned with clinical best practices and regulatory expectations. This position partners closely with Clinical, Operations, and Business Development teams to build a strong recovery community, reinforce aftercare planning, and support value-based care initiatives. Essential Duties & Responsibilities Alumni Program Development & Management Design, implement, and maintain a structured alumni program for discharged patients Develop and manage an alumni engagement calendar, including groups, events, and outreach campaigns Maintain and track alumni participation through CRM and/or EMR systems Establish consistent outreach cadence (e.g., 30, 60, 90-day and ongoing follow-up) Build scalable processes for alumni engagement across the organization Patient Engagement & Retention Conduct post-discharge follow-up calls and outreach to support ongoing recovery Facilitate alumni support groups (in-person and virtual) Coordinate peer mentorship opportunities between alumni and current patients Support relapse prevention efforts through consistent engagement and connection Promote continued participation in recovery-focused programming Lead groups in the facility on alumni involvement, service roles and the importance of Continuity of Care & Clinical Collaboration Partner with clinical team to support discharge planning and aftercare coordination Ensure alumni are connected to appropriate recovery resources, including: Outpatient services (IOP/OP) Recovery support groups (e.g., 12-step, SMART Recovery) Medication-Assisted Treatment (MAT) providers Reinforce individualized continuing care plans post-discharge Support warm handoffs and transitions across levels of care Outcomes Tracking & Reporting Track and monitor alumni engagement and recovery metrics, including: Serve as the primary admin for the alumni engagement app; manage access, notifications, rewards, virtual meetings Monitor engagement analytics and pull monthly reports covering attendance, check-in rates, referrals and KPIs Review reports with leadership and adjust outreach strategy accordingly Set up RSVP Tracking Post-discharge engagement rates Readmission trends (30/60/90-day) Patient Satisfaction and follow-up outcomes surveys/data Support data collection aligned with value-based care initiatives and quality measures Prepare and provide regular reports to leadership on program performance Event Planning & Community Building Plan and execute alumni programming, including: Monthly alumni meetings Sober social events Annual Alumni events or reunions Coordinate monthly graduation/speaker meetings Coordinate family engagement opportunities when appropriate Foster a strong, inclusive recovery community culture Partner with community organization for sober events Establish and maintain cultural touchstones: milestone recognition walls, name plaques, brick pathways, or other lasting commemorations Establish Alumni Committee Develop the Committee into a self-sustaining leadership body that reduces coordinator dependency Business Development & Referral Support Collaborate with Business Development to strengthen community relationships Support referral pipeline through alumni engagement and success stories (as appropriate and compliant) Assist in building partnerships with community recovery resource Compliance & Documentation Ensure all outreach and engagement activities comply with: HIPAA 42 CFR Part 2 Document alumni interactions in accordance with organizational policies Required Qualifications & Knowledge Personal Experience with recovery – ideally a graduate of program or similar program Strong understanding of recovery-oriented systems of care Deep, authentic buy-in to the mission Knowledge of patient engagement strategies across stages of change Ability to build relationships and engage diverse patient populations Strong organizational, communication, and facilitation skills Proficiency in Microsoft Office and data tracking systems Valid driver’s license with acceptable driving record Preferred Knowledge of ASAM Criteria Familiarity with 42 CFR Part 2 requirements Experience with CRM or EMR systems for tracking engagement Understanding of value-based care and patient outcome metrics Education & Experience Required High School Diploma or equivalent; 2+ years sustained recovery Preferred Bachelor's degree in behavioral health, Social Work, Psychology, Marketing, or related field 2–4 years of experience in: Substance Use Disorder treatment Behavioral health or community outreach Alumni relations, case management, or recovery support services Experience working within ASAM Levels 3.5 and/or 3.7 settings Work Conditions / Physical & Mental Demands Environment Indoor residential treatment setting with moderate activity level. Physical Frequent standing, walking, bending, and lifting up to 50 lbs. with assistance. Ability to assist clients in physical tasks and respond to emergencies. Cognitive/Emotional Ability to prioritize multiple tasks in fast-paced settings. Maintain professionalism with clients experiencing withdrawal, emotional distress, or crisis. Sustain focus for documentation and monitoring responsibilities. Why You’ll Love Working Here The work we do truly changes lives. We recognize the importance of supporting the people who make that impact possible. When you join our team, you’re stepping into a place that invests in your growth, wellbeing, and long-term career success. Comprehensive Benefits & Support ICHRA Health Benefit – choose the health plan that best fits your needs, with premium reimbursement Dental & Vision Insurance Employer-Paid Life Insurance, with optional supplemental coverage 401(k) Retirement Plan Generous Paid Time Off (PTO) + paid holidays Employee Assistance Program (EAP) Clear Career Pathways & Advancement Opportunities Safe, Trauma-Informed, Supportive Work Environment Modern Facilities & Updated Tools Strong, Accessible Leadership committed to your success Equal Employment Opportunity We are proud to be an equal opportunity employer. We believe that diversity and inclusion strengthen our organization and enhance the quality of care we provide. We are committed to recruiting, developing, and retaining talented team members from a wide range of backgrounds, experiences, and perspectives. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. #J-18808-Ljbffr Ascension Recovery Services