PM Administrative Assistant

Join Metromont LLC

Would you like to be part of a family who loves to take on exciting challenges? Metromont LLC has been one of the leaders in the construction industry for nearly a century and is currently accepting resumes to be part of our dynamic team!

Metromont was founded in 1925 on the principles of faith, honor, and passion, and almost 100 years later, those values are still the foundation of who we are and everything we do. A third-generation company with nearly 1,500 associates across six manufacturing facilities in South Carolina, Georgia, Florida, Virginia, and Texas, Metromont is a leader and pioneer in the engineering and manufacturing of precast concrete. Most of all, we're a trusted partner, working side-by-side with our customers from the earliest stages of project design through turnover of the completed structure. In addition to the production of precast concrete, Metromont provides our customers with complementary design and engineering, hauling, erection, and field services to support their full construction needs. Across the eastern seaboard, the southeast, and even as far west as Arizona, our customers rely on us to provide innovative precast solutions and the best quality for their parking structures, data centers, multifamily housing, office buildings, warehouses, schools, and stadiums. And we do, because a trusted partner is who we are – and who we've been for nearly a century.

Responsibilities

• Prepare and distribute Project Management status report meeting minutes.
• Maintain project start and completion dates within Viewpoint.
• Complete subcontractor/vendor prequalification packages and assist the Sales team with Requests for Proposals (RFPs).
• Track and report transportation efficiency metrics.
• Track and report erection efficiency metrics.
• Submit, monitor, and manage FAA permit applications.
• Maintain electronic filing systems and organize project-related documentation.
• Initiate, manage, and close equipment rental agreements.
• Compile and assemble data for production tracking and reporting.
• Assist with booking notifications and project turnover meetings.
• Monitor and maintain company spare and loaner vehicle records.
• Track CIP and erection materials throughout project lifecycles.
• Perform other administrative duties as assigned.

Characteristics

• Friendly, professional, and customer-service oriented.
• Strong verbal and written communication skills.
• Excellent phone and interpersonal communication skills.
• Strong organizational and time-management abilities.
• Ability to prioritize and manage multiple tasks simultaneously.
• Detail-oriented with a commitment to accuracy.
• Ability to maintain a professional and organized work environment.
• Adaptable and able to respond effectively to changing priorities, schedules, and processes.

Education and Technology

• High school diploma or equivalent required.
• Associate's or Bachelor's degree preferred.
• Virginia Notary Public certification preferred, or the ability to obtain certification upon hire.
• Friendly and customer-focused.
• Clear and effective verbal and written communication skills.
• Outstanding phone etiquette.
• Strong organization skills.
• Able to handle and prioritize multiple tasks.
• Maintain neat and professional work area.
• Proficient in Microsoft Office, including Word, Outlook, and Excel.
• Able to adapt to changes in work schedules, tasks, or processes.

Work Environment

• Office environment.
• Monday – Friday.

Metromont LLC (Company) is an equal opportunity employer. The Company is committed to the spirit and letter of all federal, state and local laws and regulations pertaining to equal opportunity. To this end, the Company does not discriminate against any individual with regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy (including medical needs due to pregnancy, child birth or other medical conditions), national origin, age, disability, genetic information, veteran status, or other protected status. This Policy extends to all terms, conditions and privileges of employment, as well as the use of all Company facilities.

The Company is also committed to making reasonable accommodations based on an individual's disability, religion, pregnancy, childbirth and related medical conditions (including, but not limited to, lactation), or any other protected status where a reasonable accommodation is required under the law.

No form of unlawful discrimination, unlawful harassment, unlawful refusal to reasonably accommodate or unlawful retaliation will be tolerated.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)