Purchasing Manager

Job Description Summary

This Purchasing Manager role will lead all pre-construction estimating and procurement functions, ensuring projects are accurately budgeted, competitively bid, well-documented, and procured on schedule. This role serves as a critical link between pre-construction, project management, field teams, and trade partners. The ideal candidate combines strong technical construction knowledge with a methodical, systems-driven approach and a high level of precision in execution.

Job Details

We trust that as a Purchasing Manager you will: (responsibilities)

• Initiate, negotiate and contract for all labor and materials associated with construction of our projects
• Configure and input house budgets, options and area figures
• Ensure that material takeoffs are correct and complete
• Set direction on pricing methodology and procedure, reporting system set up and input requirements
• Maintain contracts, bidding documents and the required insurances for the subcontractor
• Establish and maintain Scope of Work for all construction phases
• Establish service level needs and evaluation criteria for building products, subcontractors and material suppliers
• Responsible for the accuracy and completeness of plans and specifications
• Responsible for the entry into the reporting system of job specific pricing and issuance of initial purchase orders
• Responsible that plans, specifications, scope of works and current house budgets (to include standard and non-standard options) are included in the Builder “Start” packages.
• Responsible for bid /budget variances
• Responsible for value engineering of product
• Manage Plans and Redlines – Update as necessary
• Responsible for Light Commercial Estimates – solicit bids, compile estimate and submit to manager for review
• Negotiate pricing, timelines, and purchasing terms aligned with budget and project expectations
• Proactively monitor procurement timelines, identifying risks related to long-lead items, scope gaps, or pricing discrepancies
• Provide leadership with clear reporting, insights, and recommendations related to cost control and vendor performance
• Create and refine templates, checklists, and workflows to improve consistency and accountability
• Compile Monthly Variance reports and review with manager
• Create Proforma’s as directed on new projects
• Assist with monthly/quarterly submissions on rebate programs
• Interface with clients when necessary
• Responsibly for Warranty Work flow and assignments to Field Staff
• You are willing to perform other duties as assigned

What you will need: (competencies, behaviors & attributes)

• Business Acumen
• Customer Focus
• Developing Direct Reports and Others
• Drive for Results
• Priority Setting
• Self-Knowledge
• Ability to Perform Independently

About you:

• Bachelor’s degree in Construction, Business or another related field or have a minimum of 3 years in a similar or position
• High level of competency in MS Office and Buildertrend or other similar programs
• Extensive knowledge of the homebuilding construction process
• Strong technical aptitude and willingness to learn new systems and processes is critical
• Experience in the Luxury Home Building Space
• Experience bidding light commercial jobs
• Strong negotiation skills
• Strong relationship skills

Job Summary: The Purchasing Manager will play a pivotal role in the company’s success and future through supporting the company in reducing costs, maintaining and developing vendor/client relationships and providing accurate budgets. This role requires a high functioning individual that can work independently and make a positive impact on the company’s success on day one.