Administration Assistant

Job Description

Job Description

DUTIES AND RESPONSIBILITIES:

·         Maintains office supplies and coordinates maintenance of office equipment.

·         Maintains accurate and up-to-date human resource files, records, and documentation.

·         Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.

·         Maintains the integrity and confidentiality of human resource files and records.

·         Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

·         May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.

·         Assists with planning and execution of special events such as benefits enrollment, meetings, employee recognition events, and holiday parties

·         Coordinates transportation providers to ensure prompt and proper movement of shipments.

·         Responds to customer inquiries and referring clients to the proper channels.

·         Reviews purchase orders and shipping documents to ensure accuracy.

·         Performs other related duties as assigned by management.

SUPERVISORY RESPONSIBILITIES:

•      This job has no supervisory responsibilities.

QUALIFICATIONS:

·         Associate’s degree or 3 years related experience and/or training, or equivalent combination of education and experience.

·         Computer skills required:

o   ROM Recycling Software

o   Payroll Systems

o   Human Resource Systems

o   Microsoft Office Suite

·         Other skills required:

o   Three to five years of experience in an administrative role and logistics.

o   Excellent verbal and written communication skills.

o   Interpersonal and customer service skills.

o   Excellent organizational skills and a high attention to detail.

o   Excellent analytical, problem solving and organizational skills.

o   Excellent time management skills with a proven ability to meet deadlines.

o   Ability to work independently.

o   Ability to work in a fast-paced environment.

o   Proficient in MS Office (Excel and Word, in particular).

o   Proficient in ADP software, or Employee Navigator software.

o   Basic understanding of clerical procedures and systems such as recordkeeping and filing.

o   Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

o   Knowledgeable with ISO 9001-2015.

o   Bi-lingual preferred

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

•      Occasionally required to walk.

•      Frequently required to sit.

•      While performing the duties of this job, the noise level in the work environment is usually moderate to loud.

•      The employee must occasionally lift and/or move up to 50 pounds.