Title Assistant

Job Description

The Trust Assistant provides administrative and operational support to the Trust Services team in the processing of trust-related transactions, including foreclosure and trustee sale activities. This role assists with file preparation, document processing, deadline tracking, and communication with internal teams and external partners to ensure trust matters are handled accurately, timely, and in compliance with applicable regulations and company procedures. The Trust Assistant works under the direction of the Trust Officer and performs procedural support duties only.

Key Responsibilities:

• Assist the Trust Officer with the preparation, coordination, and processing of trust-related files.
• Prepare and process trust documents including notices, default packages, trustee sale paperwork, deeds of reconveyance, and release documents.
• Assist with setup, maintenance, and tracking of trust files from opening through completion.
• Monitor statutory deadlines, recording requirements, and sale timelines; escalate issues or concerns as appropriate.
• Ensure documents are properly routed, recorded, and filed.
• Assist with opening, maintaining, and reconciling trust-related bank accounts as directed.
• Support the execution of disbursements and bank wires per administrative instructions.
• Maintain accurate, organized electronic and physical file records.
• Perform document cleanup, recording follow-up, and post-sale documentation support.
• Ensure compliance with TitleOne standards, internal controls, and regulatory requirements.
• Communicate professionally with lenders, attorneys, title companies, internal departments, and other parties involved in trust transactions.
• Respond to inquiries regarding file status and procedural questions under the direction of the Trust Officer.
• Interact and communicate in a professional and effective manner with all levels of team members, leadership, customers, and external partners.
• Performs other functions as necessary or as assigned.

Required Qualifications:

• High school diploma or general education degree (GED).
• Prior experience in title, escrow, trust services, foreclosure, or a related administrative role preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail and accuracy.
• Strong verbal and written communication skills with a professional demeanor.
• Ability to follow detailed procedures and work effectively in a regulated environment.
• Proficiency with Microsoft Word, Excel, Outlook, and Windows-based applications.
• Ability to read and interpret transactional documents.

Preferred Qualifications:

• Experience supporting foreclosure or trust service operations.
• Familiarity with recording processes and county-specific requirements.
• Experience handling trust documentation or transactional disbursements.

Work Environment and Physical Requirements:

The physical demands described herein are representative of those required to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. The role is primarily performed in an indoor office environment and requires extended periods of sitting, computer use, and frequent verbal and written communication. The position may require occasional standing, walking, and lifting of materials up to 25 pounds.

Why TitleOne:

At TitleOne, we believe there is a difference. Our team delivers confidence and peace of mind through trusted expertise, innovative tools, and a strong commitment to the communities we serve. We support our team members with meaningful work, opportunities for growth, and a collaborative, people-first culture.

Benefits include:

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off, Holidays, and Sick Leave
• Short- and Long-Term Disability and Life Insurance
• Paid Family and Parental Leave
• Employee Assistance Program (EAP) and Wellness Incentives

About Us

TitleOne, a title and escrow company, is committed to making a difference for our team members and the communities in which we live. We enrich our team members' lives by providing a fun and energetic team environment while offering opportunities for growth and advancement. Our industry-leading, innovative and legendary service delivers confidence and peace of mind to real estate professionals and consumers throughout the Northwest. We are committed to impacting our communities through the giving of our time and financial resources. TitleOne is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc.?(NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate? Better Homes and Gardens Real Estate,?Century 21,?Coldwell Banker,?Coldwell Banker Commercial,?Corcoran,?ERA, and? Sotheby's International Realty, we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.

At Anywhere, we are empowering everyone's next move your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report.

We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:

• Great Place to Work
• Forbes World's Best Employers
• Newsweek World's Most Trustworthy Companies
• Ethisphere World's Most Ethical Companies