Workplace Support Coordinator

Job Description

Job Description

Third Bridge is a leading global research firm established in 2007, with a team of over 1,500 employees worldwide dedicated to fueling decisions with expert insights . We accelerate and enhance decision-making for investors and business leaders by unearthing unique expert insights across multiple sectors, geographies, and topics.

For nearly 20 years, we've helped clients access knowledge on demand from experts, in-person and through our Library covering over 65,000 companies.

Are you a reliable, hands-on, and resilient professional who thrives in a fast-paced environment and finds satisfaction in a job well done? If you're someone with a positive, can-do attitude who loves to help and get things done, then join our Dallas team as a part-time Workplace Support Coordinator.

This is a stable, part-time on-site role (6 hours per day) for someone who is ready to be an essential part of the day-to-day smooth running of our office, ensuring it's a safe and welcoming space for everyone.

What You'll Do

You'll be an integral member of the Workplace Support team, working alongside a full-time colleague to maintain the highest standards of our office environment. A typical day is hands-on and varied, with tasks including:

• Office Upkeep: Ensuring the office is neat, tidy, and hazard-free. This includes daily walk-arounds, setting up for breakfast, and arranging any necessary maintenance.
• Stock & Supplies: Managing stock levels for food, stationery, and other supplies, including placing orders and organizing deliveries. This role requires lifting and moving furniture items.
• Support & Coordination: Being the go-to person for employees and visitors, handling requests efficiently, and assisting with meeting room and desk bookings.
• Safety & Security: Conducting health and safety audits, maintaining security protocols, and acting as a point of contact for contractors and vendors.
• Administrative Tasks: Preparing monthly reports, assisting with the onboarding of new joiners, and managing car park arrangements and passes.
• Event Support: Assisting with the organisation of internal events and social gatherings.

What You'll Bring

• Experience: Candidates with a hospitality or restaurant background often thrive in this role due to their experience with customer-facing tasks and managing a busy environment.
• Hands-On Attitude: You're happy to "get stuck in," whether it's setting up meeting rooms or cleaning up a spill. This is a role for someone who finds satisfaction in a hands-on, practical job.
• Resilience & Reliability: You can handle difficult situations with grace, understanding that feedback is directed at the issue, not you. Reliability is crucial for this part-time role.
• Organizational Skills: You have a keen eye for detail and can manage competing priorities calmly and efficiently.
• Basic Administration: You are comfortable with basic administrative tasks, emails, and internal systems (training on specific systems like NetSuite will be provided).
• Professionalism: A smart, professional appearance and a can-do attitude are key.

How will you be rewarded? 

• Vacation: 15 days (which increases to 20 days after 2 years of service) plus US Holidays
• Learning: personal development allowance of $1,500 per year.
• Health and wellbeing: a variety of insurance plans, including health coverage by Empire Blue Cross Blue Shield.
• Medical Insurance, Dental insurance and Vision plan, plus a personal HSA (Health Saving Account) and Medical FSA (Flexible Spending Account). And also a variety of health and wellbeing events to focus on mental health.
• Future and family: 401K matching up to 5% of your base salary, life insurance, a long-term disability policy dependent care FSA and pet insurance.
• Flexibility: work from anywhere for one month per year, 2 annual volunteer days, 2 personal days when life throws you a curveball and 'Summer Fridays'
• Social: weekly optional social gatherings, daily breakfast and snacks, social events - ESG: CSR, Environment and Diversity & Inclusion (including Women at Third Bridge, Pride and Blkbridge)
• Frontline Innovation: your chance to share your ideas for improvement through Hackathons and other events

Third Bridge values your trust and is committed to the responsible management, use, and protection of personal information. By submitting a Third Bridge job application, I hereby provide Third Bridge (including Third Bridge's affiliates and relevant third-party suppliers) with my consent to collect, store and process my personal information for the purpose of recruitment administration, as well as to share such personal information with third parties for the same purpose, in accordance with the Candidate Privacy Notice.

We know that to be truly innovative, we need to have a diverse team around us. That is why Third Bridge is committed to creating an inclusive environment and is proud to be an equal opportunity employer. If you are not 100% sure if you are right for the role, please apply anyway, and we will be happy to consider your application.