Executive Support Strategic Partner

Executive Assistant

Under limited supervision, provides executive support to System Leaders and the various functions of the Executive Office. Partners with the executive to ensure the timely and effective advancement of the priorities of the University of Maryland Medical System by facilitating the completion of important goals, projects, and strategic initiatives. Regularly required to work autonomously, prioritize effectively, maintain confidentiality, and build strong working relationships with team members across the University of Maryland Medical System.

Primary Responsibilities

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job responsibilities performed.

1. Triage and manage information flow and priorities on behalf of the executive. Flag important action items and timelines to facilitate decision-making.

2. Remains abreast of the executives' current priorities and coordinates their schedule accordingly. Schedules and arranges meetings, appointments, and travel arrangements. Briefs executive on pertinent agenda items and records meeting minutes. Tracks and follows-up on action items.

3. Independently creates and/or compiles materials for key meetings and discussions. Develops briefings, agendas, talking points, slide decks, announcements, and correspondence.

4. Manage and facilitate the workflow for the executive.

5. Manage meetings and event logistics, including: selecting the location and menus, working with leaders to establish the agenda, determining participants, and creating and tracking the budget. Also secures contracts, equipment, invitations, attendance rosters, and other materials/support items.

6. Manages special projects and assignments by creating project plans, tracking deliverables, proactively identifying and flagging at-risk tasks, and carrying out background research on emerging issues. Identifies areas that require executives' immediate attention and recommends solutions.

7. Accompanies the executive and participates in meetings with internal and external stakeholders, providing updates and feedback on area projects and initiatives. Make decisions on operational issues within the authorized scope.

8. Partners with team members on projects and tasks. Serves as back-up to an assigned partner and other team members when they are out of the office.

9. Coordinate and implement special events in conjunction with the C-suite Support Team.

10. Perform all other duties as assigned.

Work Experience

Education & Experience - Required: An associate's degree is required, in addition to 4 years of administrative experience in a business, professional, government, or healthcare environment. Familiarity with medical terminology is preferred.

Education & Experience - Preferred: A bachelor's degree is required, along with 2 years of administrative experience in a business, professional, government, or healthcare environment. Familiarity with medical terminology is preferred.

University of Maryland Medical Center